At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

AV is seeking an experienced executive assistant to provide administrative support for our Operational Logistics Division. This is a full time, permanent position currently based in Blackburn North.

About the role

Reporting to the Director Operational Logistics, the responsibilities of this position will include, but are not limited to: 

• Be the initial point of contact for enquiries and correspondence to the Director Operational Logistics.
• Develop appropriate systems, procedures, and controls to enhance the accuracy, timelines, and presentation of work to support the Directors role and responsibilities.
• Foster constructive and effective working relationships within the Operational Logistics Division and across the organisation.
• Provide support to staff involved in the implementation of any process improvement initiatives.
• Draft, review, and screen various documents and ensure confidentiality, compliance, and completeness by assigning or tracking tasks.

About you

To be considered for this position you will possess: 

• Completion of a degree or relevant industry certification with subsequent relevant experience or an equivalent combination of training and relevant experience.
• An understanding of and experience in regulatory environments and the workings of Government and public sector environments.
• Demonstrated experience in researching and analysing information, and providing reliable professional advice to senior level executives.

It is also expected that you have demonstrated experience in developing and maintaining administrative systems and processes, with experience in planning, scheduling and coordinating work packages. You will also have the ability to work effectively under pressure and within tight timelines with strong attention to detail using appropriate checking processes to ensure information is recorded accurately. You will also use your judgement and maturity to ensure matters of a confidential or sensitive nature are handled and dealt with appropriately and diplomatically. The successful candidate would also possess advance computer skills with a proficiency of Microsoft Office Suite applications.

Working at AV

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance.  We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you!

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.

This position is graded at AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement.

How to apply

Applicants are requested to address the selection criteria detailed in the position description and to read the document ‘Applying for a position with Ambulance Victoria' on our careers page.  For any queries please email recruitment@ambulance.vic.gov.au or contact us on 03 9840 3653.

Your application will form an integral part of the selection process and should be of a high quality including:

• A covering letter
• A resume
• A document addressing the selection criteria detailed on the last page of the position description

We request that your application for the Executive Assistant position is forwarded by 28th March by clicking on ‘Apply online'.

Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au/ to be considered. 

Our diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.