Specialist Resources Coordinator

Job Details
Careers Logo
Department: Ambulance Victoria
Work Type: Ongoing - full time
Job Function:
Classification: See Advertisement
Work Location: Emergency Management Unit Lonsdale Street
Reference: VG/1781970
Closing Date: 16-Apr-2024
Salary Range: See Advertisement
Job Duration: N/A
Attachments: AV4 Specialist Resources Coordinator (PD0411).pdf (PDF, 296KB)
Position Description

How to apply for a position with AV.pdf (PDF, 119KB)


Position Details

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

About the role

Reporting to the Manager Emergency Management this role is responsible for coordinating with AV departments the supply of equipment, personnel and other resources to emergencies, public events and other exercises such as training. This is a permanent, full time position based at 50 Lonsdale Street, Melbourne. Your responsibilities will include, but are not limited to: 

  • Plan, manage and execute Specialist Resources projects, according to time, budget, compliance and quality objectives and deadlines
  • Manage maintenance & operational readiness of specialist resources for which the Emergency Management Unit is the responsible user, including resources associated with (not limited to) incident management, health command, public events, communications and information technology
  • Work with internal and external stakeholders to proactively improve logistical and specialist resource processes that support public event management and emergency management operations
  • Prepare and review various reports and documentation including project management plans, briefing notes, business case submissions, activity reports and trend analysis
  • Manage the continuous improvement of the event and incident notification and management processes, recommending and implementing solutions as required
  • Where directed, undertake the role of Logistics Functional Lead within the Ambulance Emergency Operations Centre for emergencies and escalations of the Ambulance Victoria Emergency Response Plan

About you

The successful candidate will have a solid knowledge of and experience in ambulance, emergency services, health or allied service delivery operations that may be supported by a relevant tertiary qualification. Desirable qualifications include Emergency Management and Australasian Interagency Incident Management System.

Other requirements include:

  • Demonstrated experience in emergency incident and event management
  • Experience in logistics management including service scheduling and maintenance program management and experience with personal protective equipment
  • Strong interpersonal, influencing and negotiation skills with proven ability to anticipate, influence and respond
  • Strong problem solving and analytical skills with the ability to remain calm under pressure and work effectively with internal and external stakeholders during an emergency situation
  • Proficiency in Microsoft Office suite and relevant software applications
  • Required to be available outside of ordinary working hours to provide advice, support or authoritative direction to other employees or managers involved in dealing with emergency or time critical incidents or issues (Commuted Availability Allowance 1)
  • Required to possess a current Victorian Driver Licence

Working at AV

As a valued member of Ambulance Victoria you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at Ambulance Victoria, we want to hear from you!

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.

By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with Ambulance Victoria's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for Ambulance Victoria should you be successful and commence in the role.

This position is graded at AV4 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

The Position Description for this role can be found at the Ambulance Victoria Careers website https://careers.ambulance.vic.gov.au.


How to apply

Your application will form an integral part of the selection process and should be of a high quality including:

  • Cover letter outlining your experience and interest in the position
  • Current Resume
  • A separate document addressing the selection criteria (detailed in the position description)

Applications must be submitted by 11.59pm on Tuesday 16 April 2024 by clicking ‘apply'. Applications must be submitted via the AV Careers website https://careers.ambulance.vic.gov.au/ to be considered. Emailed applications will not be accepted.

Refer to the ‘Applying for a position with Ambulance Victoria' document for further information. For any queries, please email recruitment@ambulance.vic.gov.au or contact us on 03 9840 3653.


At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.

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