Business Support Officer

Job Details
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Department: Ambulance Victoria
Work Type: Ongoing - full time
Job Function:
Classification: AV3
Work Location: Doncaster
Reference: VG/VG/1636469
Closing Date: 29-Jun-2022
Salary Range: $79,172.00 -οΎ $93,690.00
Job Duration: N/A
Attachments: AV3_Business Support Officer (PD0467).pdf (PDF, 548KB)
Position Description

Contact:

Position Details

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to the Victorian public, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life.

We are seeking a Business Support Officer to provide coordination and program support to the Data & Insights team. This is a Full Time/Permanent position currently based in Doncaster.

About the role

Reporting to the Director Data & Insights, the responsibilities of this position include, but are not limited to:

  • Develop, implement and manage systems and processes to support the smooth operations of the Division
  • Prepare general correspondence, documents, briefs, business cases, reports and presentations on behalf of the Director and direct reports and provide high level support, including maintaining and following-up on action items, preparation of agenda items and supporting documentation;
  • Diary management including filtering, prioritizing and organizing meetings and workshops with internal and external stakeholders on behalf of the Director;
  • Develop appropriate procedures and controls to enhance the accuracy, timeliness and presentation of work to support the Director Data and Insights in their role and responsibilities; and
  • Undertake research and analysis and source and collate necessary materials to facilitate the preparation of reports, documents and business cases as required and manage systems to coordinate and track the high number of reports and papers that need to be generated and provided on a regular basis, ensuring that the reports meet required quality standards, are consistent and meet required timeframes.

About you

Extensive experience in Business Support roles providing business and support for senior management

To be considered for this position you will possess:

  • Demonstrated experience in managing business support documentation and registers and coordinating reporting and developing and maintaining support systems and processes
  • Experience working autonomously with minimal supervision, in a complex organization with multiple stakeholders
  • Understanding and experience in regulatory, Government and public sector environments
  • Advanced computer skills and proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word and Excel and familiarity with Internet applications
  • Strong communication skills including the ability to prepare accurate, clear and concise documents and reports at a level required for presentation at an Executive and Board level and the ability to interact effectively across the organisation and to ensure information is conveyed clearly and accurately
  • Ability to work effectively under pressure and within tight timelines, including strong planning, organizing and time management skills to prioritise tasks, manage conflicting priorities and achieve outcomes within required timeframes
  • Judgement to ensure matters of a confidential or sensitive nature are handled appropriately, including maturity to deal diplomatically with matters of a sensitive nature
  • Strong attention to detail using appropriate checking processes to ensure information is recorded

Working at AV

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. Although there will be a requirement to maintain a presence at Headquarters, flexible working arrangements are available and will be discussed with the successful candidate. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you!

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including a Police Check.

By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role.

The position is graded at AV3. The AV grade salary range for AV- 3 position is $79,172 to $93,690 (pro-rata) plus 10% superannuation. Salary on commencement is offered at the base of the AV grade.

How to apply

See ‘Applying for a position with Ambulance Victoria' on our careers page. For any queries please email Shannon.Elston@ambulance.vic.gov.au.

Your application will form an integral part of the selection process and should be of a high quality including:

  • A covering letter
  • A resume

We request that your application for the Business Support Officer position is forwarded by Wednesday, 22 June 2022 by clicking on ‘apply online'.

Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au/ to be considered.

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.


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