Projects Administration Officer

At the Parliament, our employees are the key to our success. Together we deliver innovative, professional and apolitical services to support our elected representatives and the democratic process. Our Parliament should be reflective of the community, and that's why we seek to recruit the best, regardless of gender, age, disability, religion, sexual orientation or cultural background.
Job Details
Careers Logo
Department: Parliament of Victoria
Work Type: Ongoing - full time
Job Function: Construction
Classification: PoV3.2
Work Location: Melbourne - CBD
Reference: VG/002282
Closing Date: 04-Oct-2022
Salary Range: $82,101 - $88,336
Job Duration: N/A
Attachments: 002282C Projects Administration Officer.pdf (PDF, 119KB)

Contact: Angela Ambrosio

Position Details

Parliament of Victoria – Department of Parliamentary Services

At the Parliament, our culture is focussed on delivering innovative, professional and apolitical services to support our elected representatives and the democratic process.

We are looking for a Projects Administration Officer to provide high level administration support to the Projects unit across a portfolio of projects on the parliamentary precinct and across our electorate offices.

How you will make a difference

You will bring proven experience in the coordination of administrative processes, office systems and accounts payable processes to enable the timely delivery of our projects.

Project Administration

Working closely with the Projects team, you will maintain the office systems of the unit to enhance the efficiency and effectiveness of project administration activities.

You will undertake general administrative tasks to support the team, including the coordination of project meetings, assisting the preparation of project budgets and reporting of projects, assisting the administration and processing of invoices, purchase orders, project variations and contracts.

You will also play a key role in maintaining the Parliament's Project Management Framework documentation alongside assisting with tendering requirements for projects, as required.

Skills that set you apart

As a skilled communicator, you will use your strong interpersonal skills to work effectively with a diverse client base. You will use your sound time management skills and excellent attention to detail to meet assigned deadlines.

You will work collaboratively with the Projects team as you draw upon your experience in working with project financial information and timelines. This will require proficient computer skills to deliver on the administration of our critical projects.

Why join us?

We offer flexible work - come to the iconic heritage listed Parliament House building or our adjacent modern offices and collaborate with the team one day, work from home the next.

Your professional development is important to us, that's why we have a dedicated learning and development framework, along with leadership development programs and targeted in-house training.

When you excel at your work and initiate innovative solutions or go above and beyond to demonstrate our values, you will be recognised for your efforts through our reward and recognition program.

For more information about a career at Parliament visit our website.

How to apply

Using the "Apply Now" button, please include your resume and a brief cover letter outlining your experience and how it directly relates to the position.


If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email or on (03) 8682 2675.

COVID-19 compliance

Successful candidates will be required to provide evidence of their COVID-19 vaccination status or medical exemption prior to commencing employment.


From here...