Electorate Officer - Grade 3

The Department of Parliamentary Services provides support to all Members of Parliament for the recruitment and selection of their staff. On behalf Ryan Batchelor, Member for Southern Metropolitan Region, we are now recruiting for a full-time Electorate Officer and Office Manager (Grade 3).
Job Details
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Department: Parliament of Victoria
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: 624
Work Location: Melbourne - Southern Metro
Reference: VG/002322
Closing Date: 02-Feb-2023
Salary Range: $91,727 - $101,788
Job Duration: N/A
Attachments: Position Description - Electorate Officer Grade 3.pdf (PDF, 172KB)
Job Specification

Contact: People and Capability
recruitment@parliament.vic.gov.au

Position Details

ELECTORATE OFFICER (OFFICE MANAGER) - GRADE 3

RYAN BATCHELOR, MEMBER FOR SOUTHERN METROPOLITAN REGION

About the Role

Ryan Batchelor is a new Labor MP for the Southern Metropolitan region in the Victorian Parliament's upper house. He is looking for an experienced and enthusiastic Electorate Officer to join to the team to help manage the office and play a senior role in delivering for the community.

Based in the Member of Parliament's electorate office located in Bentleigh, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

  • General administration and office management
  • Helping constituents with a range of issues
  • Developing stakeholder relationships with community groups
  • Diary, office and budget management
  • Managing communications across a range of channels, including social media and printed materials
  • Assisting with Parliamentary duties, including policy development and research.

Electorate Officers play an important role serving the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities.  Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.

About you

Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

This role as an Electorate Officer requires you to demonstrate:

  • Trust and integrity and a strong belief in the value of public service.
  • Values that align with the principles of fairness, compassion, equity, and solidarity.
  • Experience working in electoral, community or political environments, an understanding of an ever-changing external policy and political context and the ability to provide strategic advice.
  • High level organisational skills, particularly in setting priorities and work practices, and both supervising and performing a broad range of duties, often to tight and demanding deadlines.   
  • The ability to work independently, be self-motivated and with a demonstrated ability to get things done, with personal resilience and adaptability.
  • High level written and oral communication skills, with demonstrated ability to undertake complex research, investigations and draft reports, submissions, and complex correspondence.   
  • The ability to respect and maintain confidentiality on all issues associated with the office, the member and your role.
  • An understanding and ability to provide advice and guidance on government and parliamentary processes. 
  • Knowledge of media and communications, including social media and printed and written communications.
  • High level stakeholder engagement skills and proven ability to collaborate with a diverse range of stakeholders from government and peak organisations to local community organisations and constituents. 
  • Experiencing in working in a team and demonstrated ability to lead, mentor and manage others.
  • Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.

For more information about the role, please see attached position description.

Salary and hours of work

Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021. 

Grade 3: $91,727 per annum plus 10.5% employer superannuation. 

The position is full time, with occasional additional hours or weekend work, for example with attending community events with MP, consistent with the Enterprise Agreement.

Pre-Employment Screening requirements

As part of the recruitment process candidates may be asked to complete an Integrity Assessment.

All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.

COVID-19 Vaccination

The successful applicant will be required to provide evidence of COVID-19 vaccination status or medical exemption prior to commencing employment. 

How to apply

Using the "Apply Now" button, please include your resume and a brief cover letter broadly outlining your experience and how it directly relates to the position. You are not required to provide a response to each individual key selection criteria.

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 03 8682 2842.

 

While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer. 

 

Application close date: 2 February 2023

         

The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department.


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