Electorate Officer (Grade 2)

The Department of Parliamentary Services provides support to all Members of Parliament for the recruitment and selection of their staff. On behalf of Jacinta Ermacora, Member for Western Victoria, we are now recruiting for a fixed term Electorate Officer (Grade 2).
Job Details
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Department: Parliament of Victoria
Work Type: Fixed term - full time or part time
Job Function: Other
Classification: VPSG7
Work Location: Warrnambool
Reference: VG/002371
Closing Date: 05-Feb-2023
Salary Range: $80,227 - $91,726
Job Duration: 6 months
Attachments: Position Description - Electorate Officer Grade 2.pdf (PDF, 173KB)


Contact: People & Capability
03 8682 2842

Position Details

ELECTORATE OFFICER - GRADE 2

JACINTA ERMACORA MEMBER FOR WESTERN VICTORIA, AUSTRALIAN LABOR PARTY

About the Role
Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Based in the Member of Parliament's electorate office, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

  • General administration and office management
  • Constituent services
  • Media and stakeholder engagement
  • Parliamentary duties

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities. Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.

Salary and conditions
This role is fixed term (6 months) with full time or part time arrangements available for the right candidate. Hybrid work arrangements may also be available.

Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021.

Grade 2: $80,227 per annum plus 10.5% employer superannuation (pro rata for part-time).

About you
Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

The role of an Electorate Officer requires you to demonstrate:

  • Initiative and organisational ability, particularly working autonomously to determine priorities and perform a broad range of office support duties, often to tight and demanding deadlines.   
  • Sound written and oral communication skills with a proven ability to undertake research and prepare written materials including reports, submissions, and correspondence.   
  • Excellent computer skills with experience in MS suite of software and use and maintenance of online communications.   
  • Commitment and ability to provide the highest level of client service in a challenging environment, providing sound advice and maintaining the strictest confidence on all issues.    
  • Strong knowledge of, and ability to provide advice and guidance on, government and parliamentary processes.
  • Strong knowledge of traditional and social media landscape with ability to maintain relationships with journalists and media outlets; and provide advice in a rapidly changing external policy and political environment. 
  • Ability to collaborate with a diverse range of stakeholders from government and peak organisations to local community organisations and constituents. 
  • Ability to evaluate work procedures, practices, and systems and to implement change.   
  • Sound coaching and mentoring skills with ability to support other staff in a team environment, provide direction where required and respect the needs of others.
  • Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.

For more information about the role, please see attached position description.

Pre-Employment Screening requirements
As part of the recruitment process candidates may be asked to complete an Integrity Assessment.

All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.

COVID-19 Vaccination
The successful applicant will be required to provide evidence of COVID-19 vaccination status or medical exemption prior to commencing employment.

How to apply
Using the "Apply Now" button, please include your resume and a brief cover letter broadly outlining your experience, how it directly relates to the position and whether you are seeking full time or part time employment. You are not required to provide a response to each individual key selection criteria.

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 8682 2842.

While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer.


The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department.

 


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