Communications & Administrative Support Officer - Inclusion & Social Procurement

Level Crossing Removal Project
Job Details
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Department: Level Crossing Removal Project
Work Type: Fixed term - full time or part time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/029215EE
Closing Date: 05-Oct-2022
Salary Range: $72,751 - $88,336
Job Duration: 3 Years
Attachments: LX - 029215 -Communications and Administrative Support Officer - VPS3 - PD.docx (Word, 274KB)


Contact: Daniel Fedyshyn - Talent Acquisition Adviser
0474 288 629

Position Details

About the role

We're not just about removing – we're building, we're connecting, we're revitalising, the Level Crossing Removal Project are busier than ever. As such, we need a Communications and Administrative Support Officer to join our team!

The Communications and Administrative Support Officer is a critical role responsible for supporting the dynamic Industry Capability and Inclusion (ICI) team. Reporting to the Manager, Inclusion & Social Procurement, you will provide admin support to our fun & busy team as well as developing and coordinating communications materials to help promote the social impact achieved through the ICI function.

This role has two functions, admin support and communications support. You will need to be skilled in both!

On a day-to-day basis you will be building and managing productive relationships with internal and external stakeholders, as well as:

  • Providing admin support to the team to deliver our Diversity & Inclusive (D&I) programs, this includes diary management, inbox management, scheduling meetings & booking rooms, taking & distributing minutes, liaising with procurement and finance to successfully process invoices and other relevant documentation.
  • Planning events – coordination of bookings, catering, and corresponding with vendors.
  • Researching and writing high-quality communications material for reports, websites, etc, to showcase the social impact achieved on the project.
  • Customer service and stakeholder engagement – you'll need to build rapport when you liaise with our wide range of stakeholders, including our strategic comms team, LXRP Alliances, industry partners, and the social enterprises and Aboriginal businesses that are part of our social procurement supply chain.

The Communications and Administrative Support Officer position is a 3-year fixed term contract, paying between $72,751 - $88,336 + super with a hybrid working arrangement. This includes a combination of working from home and the office in the CBD.

About you

We are looking for individuals who have a strong sense of purpose in helping the LXRP team deliver on transforming the way Victorians live, work and travel.

Our ideal candidate will have solid experience in administration and communications, possessing the skills to convey (in a personable way) the positive social impacts our project is making in the community.

We are also looking for someone who thrives in a busy and fast paced environment, who has the confidence to work autonomously and respectfully challenge the status quo!

Let's get technical! What will we expect from you?

  • Demonstrated experience in program administration, event coordination and communications, in a fast-paced environment, involving a wide range of internal and external stakeholders, preferably in a government or infrastructure environment.
  • Excellent written and verbal communication skills, with a proven ability to produce high quality communications materials for a range of audiences.
  • Proven skills in utilising and managing a range of business information systems and software, including maintenance of databases and use of MS Office, including Outlook, Word, Excel and PowerPoint.
  • Knowledge of inclusion, diversity, and social procurement practice and benefits, or a keen personal interest and willingness to learn
  • An ability to recognise behaviours that promote a culture of inclusion and hold self and team accountable towards being inclusive to individuals from diverse background.
  • Willingness to adhere by our CARES values – we value honesty and respect.
  • Tertiary qualification in communications or community engagement (or equivalent work experience) will be highly regarded.

About LXRP

At LXRP, we're not just removing level crossings, we are removing barriers and creating legacies for our communities for years to come. Inclusion is a priority for us, and we are committed to creating an employee community that reflects those in which we work.

  • We use our role as leaders in the transport sector to provide secure pathways into the industry for women, people who identify as LGBTQIA+, people living with a disability, Aboriginal and Torres Strait Islanders, refugees or asylum seekers and people from low socioeconomic backgrounds
  • We proudly support diverse workforce with a variety of professional development opportunities, ranging from internships to leadership programs
  • We value diverse representation at all levels of the organisation
  • We offer and encourage flexible work practices and purchased leave arrangements for all our employees to support wellbeing, family or carer commitments and other personal circumstances.
  • We place great importance on growth, empowering our people to enhance their knowledge, capability and experience through continual learning, formal training and lessons learned.
  • Health, safety, and wellbeing are at the heart of what we do. We focus on the physical, mental, and emotional wellbeing of our people to create a safe and healthy workplace for everyone, every day, everywhere.

What next?

If we've sparked your interest, introduce yourself by submitting a cover letter outlining who you are and why you want this role, along with your CV via the ‘apply now' link. That's enough, we do not need you to provide key selection criteria.

Part of the recruitment process will require you to complete a written task to assess your epic written communication skills!    

Don't meet all the requirements? At LXRP we are dedicated to building a diverse workplace and are open to a range of transferable skills. So, if you're excited about the role but your experience doesn't align perfectly with the job description, we encourage you to apply anyway! 

The successful candidate will be required to undergo pre-employment checks which include national police checks and misconduct screening. Please be advised that it is requirement for all MTIA staff to be compliant with the MTIA COVID-19 Vaccination Policy (the Policy).  

The Policy stipulates that, unless an employee is an Excepted Person within the meaning of the Policy, in order to attend an MTIA workplace the employee must hold ‘up-to-date' vaccination status in accordance with ATAGI guidance, which for most includes their primary vaccination course and booster. Should you require further information about the Policy, please have a conversation with our Talent Acquisition team. 

Need more information?

Click ‘apply' to view and download the full job description details.

Visit us: levelcrossings.vic.gov.au

Follow us:  LinkedIn I Facebook I Instagram I YouTube

For any queries, please contact Daniel Fedyshyn – Talent Acquisition Adviser on 0474 288 629 or via email daniel.fedyshyn@levelcrossings.vic.gov.au

If you are interested and need assistance with accessibility you can contact us at lxrp-recruitment@levelcrossings.vic.gov.au or call 0474 288 629.


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