Administrative Officer

The Departments of the Parliament deliver apolitical, professional and innovative services to support our elected representatives, the democratic process and the Parliament as an institution. Through our commitment to diversity and equality, we are actively engaged in promoting and maintaining a safe and inclusive work environment where all employees are respected, valued and supported. We seek to recruit the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. Our employees are the key to our success and bring new and innovative responses to issues and challenges we face in our work in the delivery of quality services to support the work of the Parliament.
Job Details
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Department: Parliament of Victoria
Work Type: Ongoing - part time
Job Function: Administration / Secretarial
Classification: PoV2.2
Work Location: Melbourne - CBD
Reference: VG/03042024
Closing Date: 17-Apr-2024
Salary Range: $66,063 - $72,985
Job Duration: N/A
Attachments: 000409 Administrative Officer.pdf (PDF, 86KB)

Contact: Liam Moran

Position Details

Administrative Officer 


0.6 FTE, ongoing opportunity 

About the role

As the Administrative Officer in the Procedure Office, you play an important role in maintaining smooth operations within the office as well as the wider Department. In this role you will assist with maintaining key databases, prepare Legislative Assembly documents including the notice paper, bills status and documents lists and provide general administrative support to the office and senior management as required. 

As the Procedure Office plays a key role in the operations of a sitting week you may be required to work long and unpredictable hours during the sittings of the House. This includes starting at 8.00 am on Tuesdays, Wednesdays and Thursdays and working until approximately 8.00 pm on some Tuesdays and Wednesdays. Sitting hours can sometimes be unpredictable and on occasions you may be required to work longer. Additional hours worked during these times will be compensated. Please note that this is a part time role, working on Tuesdays, Wednesdays and Thursdays.

About you

An administrative expert, you have experience in producing and editing complex documents with a high degree of accuracy and to tight deadlines. You're also well versed in written and verbal communication and have a good understanding of the Microsoft Office suite.

Why join us?

We offer flexible work options including working from home.

Your health and wellbeing are integral to your success. We have a range of benefits to ensure your physical and mental health are supported, including a annual health and wellbeing calendar with initiatives including flu vaccinations, skin and health checks and optical and eyewear subsidies. As well as discounted health insurance and discounted memberships at over 240 gyms, pools and fitness facilities across Victoria.

Your professional development is important to us, that's why we have a dedicated learning and development framework, along with leadership development programs and targeted in-house training.

When you excel at your work and initiate innovative solutions or go above and beyond to demonstrate our values, you will be recognised for your efforts through our reward and recognition program.

For more information about a career with us, visit our website.

How to apply

Using the "Apply Now" button, please include your resume and a brief cover letter (1-2 pages) broadly outlining your experience and how it directly relates to the position.

The process from here

Shortlisted candidates will be invited to an interview conducted by a selection panel. This interview may take place in our offices located in the Melbourne CBD or online.


If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact our Recruitment Team via email  or on (03) 8682 2842.

COVID-19 compliance

Successful candidates will be required to provide evidence for sighting of their COVID-19 vaccination status or medical exemption prior to commencing employment.

From here...