Project Officer, Grant Administrator and Reporting

The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027

Established on 1 January 2023, our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. We oversee various public entities, including public corporations, regulatory authorities and specialist boards.

The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.

Our values are accountability, integrity and respect, and underpin everything we do. Project Officer, Grant Administrator and Reporting
Job Details
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Department: Department of Jobs, Skills, Industry and Regions
Work Type: Fixed term - flexible
Job Function: Projects
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/100993A
Closing Date: 23-Jun-2024
Salary Range: $74,580 - $90,558
Job Duration: 2 years
Attachments: SEE - PD - 100993 - PSD - Project Officer - Grant Administrator and Reporting - VPS 3 - New Position.pdf (PDF, 141KB)
Job Specification

Contact: Megan Almeida

Position Details

Project Officer, Grant Administrator and Reporting

  • Salary: $74,580 - $90,558 (Plus Superannuation)
  • Fixed term (2 years)
  • Usual hours of work: Full (flexibility may be available)
  • Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available) 

The Role

The Project Officer - Grant Administrator and Reporting supports delivery of initiatives administered by the Program Management team that focus on supporting grassroots community sport and active recreation organisations. These initiatives are delivered in consultation or partnership with internal and external stakeholders, including the Participation and Sector Development unit within Sport and Recreation Victoria, state sporting associations, state sport and recreation bodies, regional sports assemblies and other key stakeholders. 

The successful applicant will be expected to: 

  • Manage aspects of the delivery of the high volume, small value grant programs and assigned projects and business initiatives under supervision, ensuring project objectives are met.
  • Prepare briefs, letters, emails and reports using clear, concise and grammatically correct language; edit written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; ensure appropriate style and formats are used.
  • Initiate, build and maintain strong and effective relationships with representatives of the Victorian community sport and active recreation sector to support the delivery of agreed programs and projects. 

The Team

The position of Project Officer - Grant Administrator and Reporting forms a part of the Sport and Recreation Victoria branch within the Sport and Experience Economy Group. 

Sport and Recreation Victoria maximises the economic and social benefits provided to all Victorians by:

  • Ensuring greater access and opportunities for participation in sport and recreation by all Victorians
  • Maintaining Victoria's reputation as Australia's leading state for sporting and major events
  • Ensuring Victoria continues to be the home of the sport and recreation industries and administration
  • Developing and improving the quality of community sport and recreation facilities
  • Investing in major sports facilities to support high performance pathways
  • Strengthening the capacity of sport and recreation organisations
  • Continuing a robust evidence base for activities in the sport and active recreation system
  • Reinforcing the enriching role that sport and recreation plays in people's lives 

About You 

The successful applicant will be someone who is able to create and establish relationships with members of the VPS at various levels and will be able to demonstrate an ability to produce various project plans and effectively communicate the project objectives to stakeholders at those levels.

It is expected that you will be able to prepare an array of processes and resources to support the accurate collection of data and information on initiatives, projects and case studies throughout the lifecycle of the project. 

Further Information

For a confidential discussion, please contact Megan Almeida, Program Manager - Regional Sport Package, at

The department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.

Please note: We are accredited as a Disability Confident Recruitment (DCR) organisation and committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team at with the position number in the subject line.

How to Apply

Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.

For all “JSE eligible” candidates, please apply through the JSE only to be considered for this position. Priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

Applications close at midnight on 23 June 2024.

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