ROMA BRITNELL, MEMBER SOUTH-WEST COAST

About the Role

Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Based in the Member of Parliament's electorate office, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

• Identify and manage the needs of the office including the budget, equipment, IT etc.
• Providing support to resolve constituent enquiries
• Professionally manage correspondence
• Diplomatically liaise with stakeholder including the community, relevant government departments and Ministerial offices
• Be adept with social media platforms.
• Provide diary management
• Multi-task in a dynamic office environment
• Be a self-starter and comfortable working independently

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities.  Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.

Salary

Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021. 

Grade 2: $83,469 per annum plus 11.5% employer superannuation. 

About you

Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

The role of an Electorate Officer requires you to demonstrate:

• Initiative and organisational ability, particularly working autonomously to determine priorities and perform a broad range of office support duties, often to tight and demanding deadlines.    
• Sound written and oral communication skills with a proven ability to undertake research and prepare written materials including reports, submissions, and correspondence.    
• Excellent computer skills with experience in MS suite of software and use and maintenance of online communications.    
• Commitment and ability to provide the highest level of client service in a challenging environment, providing sound advice and maintaining the strictest confidence on all issues.     
• Ability to manage accounts and understand budgets including payment of invoices.
• Strong knowledge of, and ability to provide advice and guidance on, government and parliamentary processes. 
• Strong knowledge of traditional and social media landscape with ability to maintain relationships with journalists and media outlets; and provide advice in a rapidly changing external policy and political environment.  
• Ability to collaborate with a diverse range of stakeholders from government and peak organisations to local community organisations and constituents.  
• Ability to evaluate work procedures, practices, and systems and to implement change.    
• An interest in the political landscape and keeping up to date on current affairs
• Sound coaching and mentoring skills with ability to support other staff in a team environment, provide direction where required and respect the needs of others.
• Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making

For more information about the role, please see attached position description.

Pre-Employment Screening requirements

All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment. 

As part of the selection process, you may be asked to complete an online competency or skills assessment.

Why join us?

We understand that your health and wellbeing are integral to your success and have a range of benefits to ensure your physical and mental health are supported. These include access to health and wellbeing initiatives.

Your professional development is important to us. That's why we have a dedicated learning and development framework, along with development programs and targeted in-house training to support your professional growth.

How to apply

Using the "Apply Now" button, please include your resume and a brief cover letter broadly outlining your experience and how it directly relates to the position. You are not required to provide a response to each individual key selection criteria.

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 03 8682 2842.

Privacy Collection Notice

Parliament of Victoria is committed to protecting your privacy. We handle personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act) and other relevant legislation.

This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.

While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer. 

The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department.