Executive Assistant to Executive Director Marketing, Communication and Partnerships

Provides high level executive support to the Executive Director in this diverse and exciting position.
Job Details
Careers Logo
Department: Parks Victoria
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: PVO4
Work Location: Melbourne - CBD
Reference: VG/1048800
Closing Date: 27-May-2018
Salary Range: $77,333-$83,056
Job Duration: N/A
Attachments: 10488_Executive Assistant Marketing Communications and Partnerships.pdf (PDF, 392KB)
Job Specification

10488_Executive Assistant Marketing Communications and Partnerships.docx (Word, 116KB)
Job Specification

Contact: Jane Cunningham

Position Details

About the branch

Parks Victoria's vision is to be a world-class parks service, ensuring healthy parks for healthy people.  It is a statutory authority with responsibility for managing an expanding and diverse estate covering more than 4 million hectares, or about 17 per cent, of Victoria.

About the role

This is an exciting and varied role that provides a high level of support to the Executive Director Marketing, Communications and Partnerships. As the first point of contact and liaison for staff and stakeholders, you will have a good understanding of what needs to be managed, and how to assist with prioritising requests. As a born organiser you will provide effective diary management and assist with daily administrative support, including preparing correspondence, meeting requests, presentations, travel bookings and following up to ensure the ED remains up to date with important issues.

Your responsibilities will include;

  • Providing a high degree of administrative support to the Executive Director
  • Liaising with key stakeholders internally and externally to arrange or disseminate documents or to book appointments.
  • Keep sound records and filing systems of all documentation and follow up systems


To be successful for this role:

Extensive experience providing high level support in a similar role at an Executive Director or Director level, with a certificate qualification in administration, though relevant experience is highly regarded. You have excellent interpersonal and liaison skills, and can handle multiple tasks, prioritise requirements, meet deadlines, and act calmly under pressure. You are proficient in MS Word, Excel and Powerpoint, and can format information professionally.


The role sits within the broader Marketing, Communications and Partnerships division, which is responsible for driving visitation to Parks Victoria attractions. It is a fast-paced, supportive environment that requires high energy, excellent focus and clear thinking. We embrace new ways of working and innovative approaches to processes.


Your application must include;

  • A current Resume
  • A cover letter addressing the Key Selection Criteria (KSC) as outlined in the position description.

Join our Innovative organisation and enjoy what you do, apply today!

Application Closing date: Sunday 27 May 2018

Parks Victoria requires all prospective employees to undergo a National Police Record Check prior to an employment offer being made.

At Parks Victoria, we recognise that diversity and inclusion are central to being a modern, high-performing sustainable organisation that can deliver our strategic vision to be a “world class parks service ensuring healthy parks for healthy people.”

Our common goal is to leverage the varied experiences, personal backgrounds and ideas that individuals contribute for the benefit of Parks Victoria, its staff and its visitors.

From here...