Job Details

Grants & Engagement Officer
Public Record Office Victoria (PROV) supports the effective management and use of the public records of the state of Victoria, in order that the government is accountable to the community and its historical memory is preserved, secure and accessible.

PROV is an administrative office within the Department of Premier and Cabinet. We provide professional, customer oriented services that are driven by our values and a high performance culture.

In this role we are looking for an experienced Grants & Engagement Officer who can provide day to day administration of the Local History Grants Program (LHG) and the Places of Deposit (POD) Program as part of the Community Engagement team.

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Department: DPC Portfolio Agencies
Work Type: Fixed term - part time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/1376033
Closing Date: 28-Jan-2019
Salary Range: $67,866 - $82,404
Job Duration: N/A
File Attachment: 20190110 Community Engagement Officer - PD.doc (Word, 2.25MB)

PD Preview: Preview unavailable for this role
Contact: Grace Baliviera
9348 5647

Position Details

Based at the Victorian Archive Centre in North Melbourne, this role is for a fixed term until 31 July 2019 at 0.8FTE (30.4 hours per week). There is flexibility in how these hours are delivered across the working week.

The Grants & Engagement Officer administers the grants process across advertising, application collation, preparation of briefs, management of judging process, data entry and processing of payments. As the first point of contact, the Grants & Engagement Officer liaises with grant applicants as well as other stakeholders and general enquiries. This role also supports the administrative process for our Places of Deposit Program in the community and collaborates with other activities in the Community Engagement team.

Key skills and attributes for success in the role are:
- Strong administrative and communication skills
- Experience with GEMS software
- Ability to handle sensitive information
- An ability to source information to make sound decisions
- Experience from the Government or Not for Profit Sector

If you are interested in the role, download the position description and send through an application including answers to key selection criteria.

Applications including a statement addressing the key selection criteria outlined in the position description are to be submitted online by selecting the 'Apply Now' button

Applications close 28 January 2019

Other relevant information:
A comprehensive position description is attached. If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email

Please note shortlisted candidates may be subject to a national police check, previous employment verification and/or psychometric testing.

- Applicants must be an Australian citizen, Permanent Resident, or hold a valid work permit or visa
- Non VPS applicants will be subject to a probation period of 3 months

Equal Opportunity
PROV values the contribution of all employees. We embrace diversity and welcome applications from people of all cultural backgrounds, including Aboriginal and/or Torres Strait Islander people, as well as people with a disability. As such PROV offers reasonable adjustments for applicants with disabilities on request

Pre-existing Injury Disclosure
The successful applicant will need to disclose any pre-existing illness or injury known that could reasonably be foreseen to be affected by the work duties described.

Benefits of Working at PROV
Progressive employment conditions
- Positive and collaborative environment
- Focus on best practice
- Flexible working arrangements

Please visit our website at for further information about PROV.

For any additional enquiries regarding the position please phone the contact on the position description. If you experience difficulties in applying online, please contact HR Shared Services on 1800 039 411

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