Electorate Officer

MARTHA HAYLETT, MEMBER FOR RIPON

About the Role
Electorate Officers play an important role in providing services to the Victorian community. Reporting to the Member of Parliament that nominates you, your work will require a high degree of trust and integrity. Confidentiality is also a key requirement when interacting with constituents and visitors to the office or in the community.

Based in the Member of Parliament's electorate office, you will interact daily with constituents, community organisations and other stakeholders. Key responsibilities may include:

• General administration and office management
• Constituent services
• Media and stakeholder engagement
• Parliamentary duties

Under Section 30 of the Parliamentary Administration Act 2005 Electorate Officers must not perform any party specific activities.  Party specific activity means any activity for the dominant purpose of directing how a person should vote at an election, by promoting or opposing the election of any candidate at the election; or a registered political party; or an elected member.

Salary

Electorate Officer salaries are set out in the Electorate Officers (Victoria) Single Enterprise Agreement 2021. 

Grade 3: $95,433 per annum plus 12% employer superannuation. 

This is an ongoing, full time position, a six month probationary period will apply.

About you

Key attributes of responsiveness, effectiveness and accountability are precisely the values and behaviours the successful applicant will need to succeed.

The role of an Electorate Officer requires you to demonstrate:

• Exceptional organisational skills, with the ability to manage competing priorities, lead and perform a wide range of administrative functions, and consistently meet tight deadlines.
• Strong written and verbal communication abilities, including experience conducting in-depth research and preparing complex reports, submissions, and correspondence.
• A client-focused mindset, with a demonstrated ability to deliver high-level service and maintain discretion and confidentiality in sensitive matters.
• Comprehensive understanding of government and parliamentary processes, with the capability to provide accurate advice and guidance.
• Excellent stakeholder engagement skills, with a proven record of working effectively with a wide range of stakeholders—from government departments and peak bodies to local community organisations and constituents.
• Proven leadership and team supervision experience, including mentoring and coaching skills, and a collaborative, respectful approach to team dynamics.
• Behaviours consistent with Electorate Officer values and Code of Conduct, including the ability to display high levels of responsiveness, integrity, impartiality, accountability, and respect in relationships with others and decision making.

For more information about the role, please see attached position description.

Pre-Employment Screening requirements

All appointments are subject to receipt of a satisfactory National Name (Police) Check and Working with Children Check. Successful candidates who do not currently hold a Working with Children Check will be required to obtain a check within 3 months of commencement of employment.

As part of the selection process, you may be asked to complete an online competency or skills assessment.

Why join us?

We understand that your health and wellbeing are integral to your success and have a range of benefits to ensure your physical and mental health are supported. These include access to health and wellbeing initiatives.

Your professional development is important to us. That's why we have a dedicated learning and development framework, along with development programs and targeted in-house training to support your professional growth.

How to apply

Using the "Apply Now" button, please include your resume and a brief cover letter broadly outlining your experience and how it directly relates to the position. You are not required to provide a response to each individual key selection criteria.

Applications close: Sunday 31 August 2025 at 11:59pm

Accessibility

If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact Parliament's Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 03 8682 2842.

Privacy Collection Notice

Parliament of Victoria is committed to protecting your privacy. We handle personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act) and other relevant legislation.

This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.

Child Safe Standards

The parliamentary departments are committed to upholding the Victorian Child Safe Standards and the protections afforded to children in the Child Wellbeing and Safety Act 2005. We are committed to the cultural safety of Aboriginal children, the cultural safety of children from culturally and/or linguistically diverse backgrounds, and to providing a safe environment for children with a disability. 

This position will be required to obtain a valid Working with Children Check.

While Members of Parliament are prohibited from determining that an Electorate Officer can or must perform work that is party specific, Members typically nominate Electorate Officer whose political beliefs are closely aligned with their own. Section 27 of the Equal Opportunity Act 2010 states that an employer may discriminate on the basis of political belief or activity in the offering of employment to an Electorate Officer. 
  

The Department of Parliamentary Services supports all Members of Parliament in the recruitment and selection process of Electorate Officers. You will receive communications throughout the process from the Department.