Office Supervisor - Health Information Services

Located on the beautiful Great South Coast, South West Healthcare offers a comprehensive range of medical, surgical and psychiatric services. The organisation serves a catchment in excess of 110,000 and comprises of a total of 282 beds and an extensive range of primary and community services. Warrnambool boasts excellent sporting, education (pre-school to university), social and cultural facilities. The city’s award winning foreshore promenade is a 5.7km path that stretches from the breakwater along the coastline to the Hopkins River mouth.
Job Details
Careers Logo
Department: South West Healthcare
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: As per award
Work Location: Warrnambool
Reference: VG/1584446
Closing Date: 05-Dec-2021
Salary Range: As per award
Job Duration: N/A
Attachments: HIS Office Supervisor PD.pdf (PDF, 377KB)
Job Specification

Contact: Myles Hawkins

Position Details

About the role

South West Healthcare's (SWH) Health Information Services (HIS) provides customer focused and efficient service provision to its internal and external consumer base.

Health Information Services is responsible for electronic and hard copy record management, processing medical admissions, emergency reception functions, health data analysis, clinical classification, facilitation of research, data reporting, medico-legal record requests and privacy compliance.

We are seeking a motivated and experienced administrative supervisor to join our team.  This role will work collaboratively with the Health Information Managers and oversee the administrative staff, ensuring they are equipped in their roles, while ensuring a positive workplace culture is maintained and underpinned by the SWH values.

The permanent full time position is supported by a strong and experienced leadership team. The ideal commencement date for the successful candidate is December 2021.

What you bring

As an Office Supervisor you will have developed experience and skills promoting staff development, administrative efficiencies and overseeing complex data maintenance.  Working as part of a collaborative and highly skilled team of professionals, excellent verbal and written communications skills are essential and a commitment to service delivery of the highest standard.

What we offer

You will enjoy benefits such as:

  • Excellent salary packaging options including meals & entertainment, novated leasing and additional superannuation contributions;
  • Internal and external professional development opportunities;
  • Ongoing professional supervision;
  • A range of internal development opportunities focusing on personal development such as Mental Health first aid, resilience and mentoring workshops and comprehensive leadership programs;
  • Excellent terms and conditions of employments.

Who we are

SWH is the major specialist referral centre for the Barwon South West sub-region, and provides a comprehensive range of acute, sub-acute, specialist, community, mental health and aged services.

With a population of 34,000 and a catchment of 100,000 Warrnambool is the regional centre to Victoria's Great South Coast.

To learn about the vibrant town and region please visit:

How to apply

A position description and further details can be found at our website under Careers.

Employment Terms and Conditions will be in line with the Victorian Public Health Sector (Health and Allied Services, Manager and Administrative Worker) Single Interest Enterprise Agreement 2016-2020 with the appropriate classification Administrative Worker Grade 2

The successful applicant will be required to be eligible for and undergo the following:

  • Police Record
  • Working with Children's Check
  • current Immunisation status

Applications are to be submitted online via our website only under Careers and need to include: an application letter, full personal particulars, qualifications and experience; together with the names of two (2) referees by Sunday 5 December 2021. 

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