Information Management Advisor

- VPS Grade 4.1 - $90,067 - $102,192
- Full Time, ongoing
- Join a dynamic Branch with access to Flexible Working!

About the VEC

The Victorian Electoral Commission (VEC) conducts State and local council elections, maintains the Victorian register of electors, administers funding and disclosure laws, supports electoral boundary reviews and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community.

The VECs vision is all Victorians actively participating in their democracy. If you want to make a meaningful contribution to the democratic process, apply now!
Job Details
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Department: Victorian Electoral Commission
Work Type: Ongoing - full time
Job Function: Information Management
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/1664461
Closing Date: 03-Oct-2022
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: 221 Information Management Advisor - Position Description - August 2022.pdf (PDF, 159KB)

Read Before Applying - Important Information.pdf (PDF, 98KB)

Contact: Sharon Ipsen

Position Details

The role

We have an exciting opportunity for an Information Management Advisor to join the growing and innovative Information and Knowledge Management team on a full-time, ongoing basis. The Information Management Advisor will report to the Information Manager to deliver a varied program of works.

In this role you will be responsible for:

  • Establishing and promoting records management best practice including hardcopy records, and electronic records in SharePoint
  • Refining and completing a disposal program for the legal destruction and archiving of VEC temporary information
  • Preparing permanent information for transfer, including consulting with key VEC officers and the Public Record Office Victoria (PROV)
  • Implementation of a digitisation program to introduce and promote business process improvement(s) including conversion of source information

What you'll bring

  • Experience implementing or coordinating a disposal or digitisation program
  • Strong interpersonal skills and ability to communicate and engage with internal and external stakeholders and customers
  • Demonstrated experience advising on an issue
  • Self-motivation and the ability to work independently within a small team collaboratively and effectively
  • Proficient in an EDRMS with records management functionality

To apply

All applicants must submit:

  • a current CV
  • a separate document, 500 words or less, outlining your experience and what you can bring to the Information Management team.

Applications close at 23:59, Monday 3 October 2022.

Any queries, please contact Sharon Ipsen by email 

The VEC is an equal opportunity employer*. We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. As a ‘Child Safe' organisation the VEC is also committed to the health, wellbeing and safety of children and young people. This commitment is taken seriously, and all employees are expected to be aware of and comply with this commitment. Successful applicants will be required to satisfy employment probity checks including but not limited to national police check and working with children check.

We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail 

In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants for disclosure of specific political activities that could compromise the perceived independence of the organisation. Please click here to read more.

In accordance with our vaccination policy, appointment of the recommended applicant will be subject to satisfactory provision of evidence of 3 doses of an ATAGI approved vaccine.

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