Senior Procurement Officer

Position Title: Senior Procurement Officer Work Location: Ballarat | Footscray | Flexible work may be available Full time 12 Months $103,920 + 10.5% superannuation
Job Details
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Department: Service Victoria
Work Type: Fixed term - full time
Job Function: Procurement
Classification: VPSG5
Work Location: VIC - various
Reference: VG/1665529CMBC
Closing Date: 28-Sep-2022
Salary Range: $103,920 - $125,735
Job Duration: 12 Months
Attachments: PD - Senior Procurement Officer VPS5.pdf (PDF, 197KB)
Job Specification

Contact: People and Culture Email

Position Details

VPS5 Senior Procurement Officer | Work Location: Ballarat, Footscray, Flexible work may be available | Full time 12 Months | $103,920 + 10.5% superannuation


Who we are

Service Victoria is an Administrative Office within the Department of Premier & Cabinet charged with simplifying, improving and modernising essential government transactions and delivering customer service. 

We are working hard to deliver a customer service system around what Victorians want and need, rather than what works for government. We know people want easier access to government transactions, including online options.

We are a customer-centric organisation with functional expertise in customer experience, product development, public policy, agile delivery, information technology, service management and corporate governance. 

We have a mature digital services platform of contemporary cloud-based infrastructure, technical architecture and scalable and reusable common capabilities, with real-time integration into agency legacy systems. 

We will continue to progressively add new transactions and new functionality to existing capabilities, including digital licences, digital proof of identity, online accounts and payments, with a particular focus on our mobile app. 

The opportunity

The Procurement Officer will support Service Victoria in facilitating procurement activity at Service Victoria.  

Key responsibilities:

  • Working with Service Victoria's business areas to facilitate procurement
  • Drafting Project Initiation documents, project outcome documents, invitations to supply, evaluation plans and other procurement documentation
  • Assisting in managing procurement contracts including liaising with vendors to ensure that relevant procurement contractual obligations are being met to agreed service standards
  • Managing the invoice payment process
  • Maintaining contracts information centrally for organisational purposes
  • Facilitating the audit review process
  • Following procurement processes, and improving the documentation of processes where they are unclear including continuous improvement and alignment to relevant standards
  • Supporting implementation of and maintenance of the contract management system
  • Ad hoc financial projects as required
  • Experience in drafting procurement documents and undertaking processes
  • Strong analytical and numerical skills
  • Attention to detail and compliance with government procurement processes and requirements.
  • Working in a collegiate, dynamic, small team, and working independently to deliver work on time.
  • Ability to build collaborative relationships and contribute to the success of a team.
  • Willingness to work in a digital-first, paperless office environment.

What we are looking for

Personal Qualities 

  • Service Excellence:  Looks beyond the obvious to provide outstanding levels of services; constructively deals with service issues that arise in a timely manner; effectively manages risks. 
  • Initiative and accountability: Proactive and self-starting; Seizes opportunities and acts upon them; Takes responsibility for own actions. 

Desired qualifications / practical experience

  • Relevant tertiary qualifications
  • Proficiency in Microsoft Office software.

What we can offer
You will have the rare opportunity to shape and influence the state's future by joining a vibrant new organisation that is changing the face of government. You will be working within a growing team of enthusiastic professionals with highly skilled leaders in an environment that will support your growth and development. Service Victoria is a diverse and inclusive workplace and is committed to providing flexible working arrangements.

Service Victoria is committed to supporting our employees balance their work and life commitments. All roles at Service Victoria can be worked flexibly. Service Victoria recognises that providing flexible working arrangements is not only important to our employees but also underpins a diverse, inclusive, adaptive and high-performing workforce. The nature and scope of flexible options available for each position will depend on the nature of the role.

We pride ourselves on upholding and demonstrating vales of leadership, integrity, responsiveness, impartiality, accountability, respect, and a commitment to human rights.

Other relevant information

We are an equal opportunity employer and welcome applicants from a diverse range of backgrounds, including people from culturally and linguistically diverse backgrounds, Aboriginal and Torres Strait Islander people and people with disabilities. If you would like to discuss any aspect of diversity and inclusion at DPC please contact the department's Diversity and Inclusion Adviser on 9651 2307.

We respect people's privacy.  All our team must collect and handle personal information consistent with the requirements of the Privacy and Data Protection Act 2014.

The fine print…

  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work visa and comply with the 100-point Proof of Identity Check and national police records check
  • Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply
  • Non-VPS applicants will be subject to a probation period
  • All staff must comply with the Code of Conduct for Victorian Public Sector Employees
  • Terms and conditions for department employees are subject to the Victorian Public Service Enterprise Agreement 2020.
  • All Victorian Public Service employees must be vaccinated against COVID-19 and provide a vaccination certificate prior to commencing work.
  • To receive this document in an accessible format, please contact the department's Diversity and Inclusion Adviser using the National Relay Service if required (for more information visit

To receive this document in an accessible format, please contact the department's Diversity and Inclusion Adviser using the National Relay Service if required (for more information visit

Additional information  - Pre-employment misconduct screening requirements  

Before a final offer of employment is made, preferred candidates will be required to complete a pre-employment misconduct screening declaration and consent form. Further information on pre-employment misconduct screening requirement is available from the VPSC website. 

The inherent requirements of this role and intrinsic risk(s) will be considered by DPC in assessing declarations of misconduct in previous workplaces. 
 Inherent requirements for this position: 

  1. Communicate
  2. Relational Skills
  3. Reflective Skills

How to apply

All applications should include a resume, and a cover letter addressing the key selection criteria, unless stated otherwise. Please apply before the advertised closing date via the website.

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