Senior Project Officer, International Recruitment

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Job Details
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Department: Department of Health
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG5
Work Location: Melbourne - CBD
Reference: VG/1693521
Closing Date: 01-Feb-2023
Salary Range: $103,920 - $125,735
Job Duration: 31-Jan-24
Attachments: PD VPS5 Senior Project Officer International Recruitment (677238) (3).docx (Word, 165KB)
Job Specification

PD VPS5 Senior Project Officer International Recruitment (677238) (3).pdf (PDF, 266KB)
Job Specification

Contact: Lisa Schilling

Position Details



The Senior Project Officer will form part of a team that is responsible for developing, implementing and monitoring a new International Recruitment Program. The program aims to boost the Victorian healthcare workforce by supporting both Australian healthcare workers living abroad to return home and international healthcare workers who have secured ongoing employment in Victorian health services to relocate to Australia.
The Senior Project Officer will be responsible for supporting program delivery, with a strong focus on the contract management of recruitment agencies engaged by the program. They will prepare documentation and proactively manage departmental contracts to drive contractor performance and deliver the outcomes sought, including negotiation of key performance indicators with suppliers. In addition, they will build strong relationships and foster stakeholder engagement with the program through coordinating stakeholder advisory and consultative committees.

The successful applicant will be a positive and supportive team player with an ability to build and maintain strong working relationships.


Are you:
• A team player with drive and commitment?
• A self-starter able to work under pressure?
• An excellent communicator with the ability to lead and influence internal and external stakeholders.


  • Contribute to the full life cycle of projects to meet departmental objectives including:
  • (a)    Undertaking research, analysis and implementation of projects based on defined outcomes and outputs.
  • (b)    Managing projects or sub-projects and being accountable for the successful delivery and completion of the projects/sub-projects within resourcing, timeline and budget parameters. 
  • (c)     Monitoring and evaluating projects to ensure departmental objectives are met.
  • Provide authoritative advice to internal and external stakeholders and prepare and present detailed reports, ministerial briefs, cabinet and agency submissions on complex matters.
  • Where responsible for overseeing, monitoring or delivering projects, ensure they are delivered in accordance with relevant legislation and government regulations and guidelines. Prepare supplier contract documentation and appropriately manage records and processes for internal stakeholders.
  • Proactively manage departmental contracts to drive contractor performance and deliver government and departmental objective, including negotiation of contractual key performance indicators with suppliers.
  • Monitor and report on high priority issues, risks and trends and prepare and present reports, ministerial briefs, Cabinet and agency submissions.
  • Establish and maintain effective working relationships and facilitate the flow of information across the department and with key external stakeholders.
  • Represent the department on key stakeholder committees and groups concerned with achieving government and departmental objectives, and contribute to relevant committee and governance processes.
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

As such, these employees are strongly encouraged to submit their application through rather than via external advertisement.

For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health <>

Click 'Apply Now' to submit your interest in this position.

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