Administrator Learning and Development

• Located at District 7 | Geelong

• Full time | Ongoing

• PTA 2 | $59,337 per annum (plus 11% superannuation)
Job Details
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Department: Country Fire Authority
Work Type: Ongoing - full time
Job Function: Administration and Office Support
Classification: See Advertisement
Work Location: Geelong
Reference: VG/1748220
Closing Date: 01-Oct-2023
Salary Range: See Advertisement
Job Duration: Ongoing - full time
Attachments: PD Admin LD Generic 2021-09.pdf (PDF, 252KB)
Job Specification

PD Admin L&D Generic 2023-08.docx (Word, 443KB)
Job Specification

Contact: Jodie Clarke

Position Details

The Country Fire Authority (CFA) is one of the world's largest, and most highly regarded, community-based emergency services organisations. We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week.   CFA strives to be a values-based organisation and an organisation of choice for volunteers and employees, where people with a variety of skills, experiences and backgrounds all add value through the roles they perform.

About the Role:

Do you thrive on ensuring administrative requirements are managed in an efficient and effective manner? If so, I invite you to keep reading!

This ongoing, Administrator Learning and Development vacancy will provide you with an excellent insight into the Learning and Development Team at CFA.

Based in the Geelong (District 7) office and reporting to the Lead, Learning & Development you will work closely with the Volunteers and the Learning & Development Coordinators focusing on coordinating administration tasks for all Learning & Development activities within the region. Overall, you will contribute to the delivery of learning and training programs to enhance brigade capability.

A typical day will involve:

  • Coordinating all administrative requirements including support to meetings, including agenda preparation, venue and catering
  • Providing administrative support for the preparation of high-quality documentation, data and training material
  • Providing administrative support to database and systems management
  • Contributing to the coordination of training instructor and training course scheduling
  • Managing communication and correspondence to support the Frontline Learning & Development team
  • Developing and maintaining professional relationships with internal and external clients

About You:

We are seeking an adaptable and positive person with a friendly demeanour to join our small but dynamic team. This role will provide you with the opportunity to apply your skill set to a variety of learning and development tasks. 

The ideal candidate will be an experienced administrator with proven skills in drafting documents, correspondence and reports. You will demonstrate sound skills in MS Office, database management and ideally have some exposure to financial systems. Importantly, you will have strong attention to detail, accuracy and excellent interpersonal skills with the ability to prioritise tasks and work independently.

If you are looking for a change of scenery, seeking to re-enter the workforce or just looking for a new opportunity, this role will not only broaden your skillset, but you will be part of an organisation that has a meaningful purpose in the community.

Your application:

When applying for a position with CFA, the key to progressing in the selection process is the quality of your application. Your application must demonstrate that you have the qualifications, experience, key attributes and skills required for the position.

Your application should include:

  • Cover letter
  • Resume

Submitting your application:

When you click the 'apply' button you will be taken to the online application form. Here you will be asked to provide personal and contact details and respond to employment-related questions.

Pre-employment checks:

Offers of employment will only be made to candidates who:

  • Can provide acceptable evidence of being fully vaccinated against COVID-19 (minimum of 3 doses) or provide medical evidence confirming an exemption.
  • Successfully complete a National Police History Check and Working with Children Check


CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves.  First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. 

Applications close: 11:59pm 1 October 2023.

(PLEASE NOTE: Interviews for shortlisted candidates to take place in Geelong on 5th October 2023)

If at any stage of the recruitment and selection process you require an alternative format to the application material or reasonable adjustment to the interview arrangements, please don't hesitate to contact the person listed on the ad or alternatively, email

The Country Fire Authority (CFA) values your privacy. We will use the information you provide when you are applying for employment with us for the purpose of recruitment, selection, evaluation and appointment and to report on anonymised key metrics (e.g. diversity). The information we collect will be handled in accordance with privacy laws, including the Privacy and Data Protection Act 2014.   You can view our Privacy Statement here. For access and correction of the information we have collected, contact

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