Enrolment Communications Team Leader

• Fixed term contract to 31 August 2020
• Are you passionate about creating communication products that meet user needs as well as improves service delivery efficiency?
• Do you have experience utilising technology to design and improve communication products?
• Do you want to expand your people leadership experience?

About the VEC

The Victorian Electoral Commission (VEC) conducts State and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community.

Our vision is for all Victorians actively participating in their democracy. Apply now to make a meaningful contribution to the democratic process.
Job Details
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Department: Victorian Electoral Commission
Work Type: Fixed term - full time
Job Function: Communications, Marketing and Media
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/174FXT
Closing Date: 28-Jan-2020
Salary Range: $85,279 - $96,759
Job Duration: Until 31 August 2020
Attachments: Disclosure of Political Activities Factsheet.PDF (PDF, 213KB)

Read Before Applying - Important Information 2019.docx (Word, 260KB)

174 Enrolment Communications Coordinator - Position Description - VPS Grade 4 - Last reviewed February 2018.DOCX (Word, 56KB)

Contact: Wendy Collins, Enrolment Registry Manager

Position Details

About the team

The Enrolment Communications Team Leader is a member of the Enrolment Registry Leadership Team. The Enrolment Registry team is responsible for the Victorian Register of Electors. This includes ensuring the accuracy, integrity, completeness and security of the Register of Electors.

The team provides information to the public face to face, by phone and by email on a daily basis and is responsible for developing strategies to encourage active enrolment participation. We take an elector-centric approach to our communications and consistently strive for ways to improve the elector experience.

About the role

Reporting directly to the Enrolment Registry Manager, the Enrolment Communications Team Leader (known internally as Enrolment Communications Coordinator) maintains the suite of enrolment communications products, including digital and online channels. The position also liaises with key suppliers, such as print and mail house services.

This role also leads the VEC's front of house services, including supervision of two team members.

This role assists in developing and implementing communication strategies to increase enrolment participation rates within Victoria.

During this fixed-term contract, you will be responsible for:

  • the oversight of the front of house functions and enrolment communication channels;
  • simplifying the creation and dissemination of information for internal and external stakeholders;
  • overseeing a project to ensure that electoral details are up to date;
  • developing template responses to common enquiries to ensure consistent and timely response to enquiries; and
  • providing relevant guidance, support and training across the Enrolment Registry Team.

About you

To be successful, you have demonstrated experience in the following areas:

  • Leading a team in a service delivery environment.
  • Creating communication products that meet user needs and improve service delivery efficiency.
  • Excellent written and verbal communication skills, including the ability to simplify complex messages for audiences while still compliant with legislative requirements.
  • Developing business processes, procedures and documentation, taking account of compliance with legislation and service standards.
  • Excellent knowledge of the Microsoft Office suite, including Word, Excel and Access to develop and deliver templates, processes and workflows.

The VEC's core values drive the way we work to achieve our vision. We are looking for somebody who can model our five values of: Independence, Accountability, Respect, Collaboration and Innovation.

How to apply

All applicants must submit:

  • a current CV and
  • a separate document with responses to Key Selection Criteria 1 to 4 from the position description.

The VEC can only accept applications submitted via Victorian government careers website.

Applications close 11:59pm 28 January 2020.

The VEC is an equal opportunity employer*. We encourage Aboriginal and Torres Strait Islander people to apply. As a ‘Child Safe' organisation the VEC is also committed to the health, wellbeing and safety of children and young people. This commitment is taken seriously, and all employees are expected to be aware of and comply with this commitment. Successful applicants will be required to satisfy character clearance requirements, including but not limited to a national police check and working with children check.

* In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants for disclosure of specific political activities that could compromise the perceived independence of the organisation. Read the Disclosure of Political Activities Fact Sheet before applying.

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