Enrolment Transaction Coordinator (job share)

• Melbourne CBD location
• VPS Grade 3.2
• Part-time, ongoing, job share (three days per week)
• $72,884 – $78,418 per annum plus superannuation (pro-rata)

The Victorian Electoral Commission (VEC) conducts State and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. The VEC maintains the Register of Electors for the State of Victoria.

The VEC’s vision is for all Victorians actively participating in their democracy. Apply now to make a meaningful contribution to the democratic process.
Job Details
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Department: Victorian Electoral Commission
Work Type: Ongoing - part time
Job Function: Regulatory, Governance and Compliance
Classification: VPSG3.2
Work Location: Melbourne - CBD
Reference: VG/176
Closing Date: 01-Oct-2017
Salary Range: $72,884 - $78,418
Job Duration: N/A
Attachments: 176 - Enrolment Transaction Coordinator position description.pdf (PDF, 233KB)


Disclosure of Political Activities Factsheet.pdf (PDF, 213KB)


Contact: Wendy Collins, Enrolment Registry Manager
(03) 8620 1274 or wendy.collins@vec.vic.gov.au.

Position Details

About the role

The VEC is currently recruiting for a part-time Enrolment Transaction Coordinator to join the Electoral Enrolment Branch as part of a job share arrangement. The position manages the import and scheduling of data for processing by the Enrolment Registry Team and has recently been re-designed to clarify its focus on managing the VEC's suite of enrolment procedures and process documentation, incuding their continuous improvement and maintenance. The position is a key contributor to the Enrolment Registry Team and operates closely with the Enrolment Registry Manager and the Enrolment Coordinator Group.

Please note that this position is part of a job share arrangement, including at least one day overlapping each week for collaboration between the job share partners. Flexibility in working hours and days is expected, including scope to increase working days to cover leave or periods of increased activity (i.e. leading up to and during a major electoral event). Any changes to the working arrangements will be negotiated.

The successful applicant

We are looking for somebody with experience using complex enterprise applications to schedule jobs according to an overall business schedule, good communication skills with clients, customers and colleagues at all levels, and an ability to monitor changing business needs and stay on the front foot. Experience managing sensitive information and documenting compliant processes is an advantage. An understanding of electoral legislation and processes in an Australian jurisdiction is preferred, but not essential.

For further information please contact Wendy Collins, Enrolment Registry Manager on (03) 8620 1274 or wendy.collins@vec.vic.gov.au.

How to apply

Applications should be lodged online via the Apply Now button (below).

All applicants must submit a current CV and address the Key Selection Criteria contained in the position description or they cannot be considered. A copy of the position description can be found in the Job Details section above.

Applications close at 5.00 pm on Sunday 1 October September 2017.

The VEC is an equal opportunity employer*.

*  In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants for disclosure of specific political activities that could compromise the perceived independence of the organisation. Please read the Disclosure of Political Activities Fact Sheet before applying.


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