About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

Schools and Regional Services comprises 17 Areas within four regions across the state, as well as five central Divisions. The responsibilities of Regional Services include:

• service delivery including performance, contract management, funding delivery and acquittal
• program implementation including detailed implementation planning and delivery
• local area engagement, advice, support and partnerships
• workforce capability development, professional practice leadership and delivery
• emergency management including critical incident response

• supporting strong regional partnerships with early childhood services, schools and other education providers to deliver high-quality services and outcomes with a 0-18 focus

About the Region

The Area-based regional operating model is designed to:

• connect between central government policy and the delivery of high quality services to Victorians
• drive outcomes across all stages of learning through expert advice and support
• connect with families, service providers, schools and communities
• lead, collaborate and partner at a local level to overcome social and economic challenges facing our communities, towns and cities
• deliver health, wellbeing and support services to children, young people and their families to assist them in their learning and development
• improve connectedness and transitions between important points in a child's life - such as between early childhood, kindergarten, school and tertiary education
• assist and support children and young people who are vulnerable, disengaged, and those with disabilities or challenging behaviour.

About the Role

An exciting opportunity exists to join the South-Eastern Victoria Region as an Administration Support Officer (VPS2) within the Southern Melbourne Area. 

The Administration Support Officer assists with the administrative tasks of the Southern Melbourne Area, to ensure smooth operation. The Administration Support Officer, under the direction of the Manager, Planning and Implementation, will work closely with the Administration Officer and the School Improvement Project Support Officer to ensure that required supports are provided across the Area. 

The role is critical to the effective operations of the Department. The role involves periods of sustained independent work, as well as frequent and varied contact with members of the Department and community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff. The Administration Support Officer will demonstrate discretion, confidentiality and initiative in the performance of their tasks. 

This role involves a range of administrative tasks and requires an applied level of attention to detail, organisation, and commitment to excellence, in service delivery. Administration tasks may include the following support with guidance: 

• Support of office/facilities management, including fleet services. 

• Records management, including administration of Area Sharepoint sites. 

• Procurement, including hospitality, travel, office supplies and general invoice processing. 

• General administration support including reception, meeting and event support. 

• Program administration support. 

The Administration Support Officer can work under a hybrid arrangement, with 3 days in the office and 2 working from home (to be negotiated and subject to work demand). The office location is in Dandenong. 

For further details around salary range, role purpose and accountabilities, please see the attached position description. 

How to apply

Applicants are required to provide

• A cover letter which includes a response to the key selection criteria
• A current resume including two referees

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Planning and Implementation Manger Dawn Ross on  0448 732 889 or dawn.ross@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Tuesday 13 May 2025