Executive Assistant- Fixed Term/Full Time 

An exciting full-time opportunity exists for the position of Executive Assistant, Performance and Evaluation Division, 12 months fixed term from November 2025.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement. Further information about the department is available at: www.vic.gov.au/education

About the Division

The Performance and Evaluation Division (PED) collects, analyses and disseminates high-quality evidence to influence decision making across the Department, government agencies and service providers to improve outcomes for children, young people and adult learners.

The Division operates to deliver a set of connected services to provide the right information to the right people at the right time:

• Continuously build evidence of what works through generating analytic insights, evaluation and managing data on system performance and departmental outcomes to inform evidence-based decision making
• Develop a strategic approach for the capture, analysis, evaluation and dissemination of key information, and knowledge that helps better inform evidence-based decision making
• Promote research and evaluation culture that involves working in partnership to investigate important questions and share evidence widely
• Monitor the Department's performance against internally and externally set measures and targets including Education State measures and those defined in the Outcomes Framework
• Inform high impact actions in schools and local area networks through the development, collection and integration of, accessible place-based information, for high quality system analysis to inform strategy, policy development and investment decisions
• Generate and report a more precise and timely analysis and evidence of outcomes for cohorts including on how Victoria's children and young people are faring, with a focus on vulnerable population groups
• Maintain the Division's Business Intelligence enterprise system capability to support the analysis and reporting needs of the Department and help inform policy change, program investment and resource management to improve learner outcomes.

About the Role

• Reporting to the Business Manager, the Executive Assistant will be responsible for supporting the Executive team with administrative and operational support. The role will provide support to the Executives of the Performance and Evaluation Division including high quality executive and administrative support, management of services for office support, correspondence and recordkeeping, and application of administrative policies, procedures, and protocols. 
• The work will entail administrative functions, finance support, set up and operationalise information management structures, liaise with diverse and at times senior stakeholders and assist with briefs and slide decks as required. 
• The work is fast paced and diverse and the ideal candidate is intellectually agile, willing, and able to learn working with novel products or processes, and comfortable in a complex and dynamic environment.
• Flexible working arrangements are supported in accordance with the department's Flexible Work policy.  

Attributes

To be successful in this role, you will have well-developed communication, interpersonal, planning and organising skills. You will recognise the importance of continuous improvement, and seek opportunities to create more efficient and effective processes. 

Desirable Qualifications and Experience

Desirable: A relevant tertiary qualification in a related field.

Desirable: Experience as an Executive Assistant or in a similar position.

How to Apply

Applicants are advised to submit a written application addressing the Key Selection Criteria (in the attached position description) and a current resume with the names of two referees.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Emma Katauskas via (03) 7022 0708 or emma.katauskas@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Application closes: 3 October 2025