About the role: 

The Executive Assistant provides high-level executive support to the Executive Director through strong organisational and workload management skills and an ability to confidently triage work as required. The Executive Assistant will also need to be familiar with departmental policies and procedures to ensure compliance with financial and human resource requirements.

The Executive Assistant supports the executive through diary and email management, arranging meetings and other events, prepares correspondence and responds to enquiries from a range of stakeholders, being able to adjust writing style to suit the different audiences. The Executive Assistant demonstrates the utmost discretion when dealing with sensitive and confidential matters and also works to build a positive culture while demonstrating behaviours in line with the organisation's values. The postion will provide project management support to priority projects across the Lived Experience Branch as required. This could include supporting the prepration of briefings and papers, and leading and coordinating stakeholder engagement activities.

The successful applicant will be able to think strategically and act with autonomy in decision making to support the group. They will be agile and responsive to changing demands and be able to proactively identify areas for improvement in the functioning of the Lived Experience Branch and design and apply solutions to improve effectiveness and efficiency.

About us: 

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.  

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. 

About you:

• A tertiary qualification in fields related to business management would be desirable.
• Knowledge and experience in DH administrative processes, procedures and systems.

What we offer: 

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply: 

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date. 

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email talentacquisition@health.vic.gov.au. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.  

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.