Why join us

At the Victorian Electoral Commission (VEC) we are not just about elections, we are about enabling all Victorians to actively participate in their democracy. The VEC conducts state and local council elections and is responsible for promoting public awareness and understanding of electoral issues in the Victorian community. Our goal is to be change ready and responsive to legislative changes and community expectations in a dynamic and complex operating environment. 

We provide a values driven workplace culture with a passion for excellence and innovation in the services we provide. We offer a supportive environment that encourages professional development and provide opportunities to broaden your experience though internal working groups and committees across VEC branches. 
Apply now to make a meaningful contribution to the democratic process. 

What you will be doing

Reporting directly to Senior Recruitment Advisor, this role is an essential part of the team, supporting our Advisors and Hiring Managers with the end-to-end recruitment process.  This is a newly formed team that are doing great things, and we want someone equally great to join us as we gear up for 2026!  As a team we're committed to excellent service and continuous improvement and so, this role contributes to that by taking on the following key responsibilities:

• Be the first point of contact for internal staff and stakeholders, providing support on People related enquiries including recruitment, systems, processes, and onboarding.
• Collaborate with Recruitment Advisors and People Advisors to deliver a smooth end-to-end recruitment experience.
• Support Hiring Managers with recruitment and onboarding administration, ensuring a seamless process.
• Coordinate onboarding activities, including preparing employment contracts, conducting pre-employment checks, scheduling onboarding sessions, and assisting with induction administration.

What you will bring to the role

Alongside your can-do approach to the work you'll have a keen eye for detail and amazing administration skills.  It's likely you enjoy a fast pace and love getting things ticked off your to-do list along the way.  You like being the central point for a fun and dynamic team and know how to prioritise.

With this in mind, high level, we're expecting you to have:

• Demonstrated experience in the delivery of high-quality administrative support, especially in a human resources team or similar setting
• Proven capacity to work under limited supervision and direction within tight deadlines
• High level interpersonal, verbal, and written communication skills
• Ability to multitask and prioritise in a fast-paced business environment
• Commitment to the VEC's core values

How to apply

All applicants must submit:

• a current CV and
• a separate document with responses to Key Selection Criteria KSC 6.1, KSC 6.8 and KSC 6.10 as listed in the position description.
• Applications should be lodged online via the Apply Now button (below). The VEC can only accept applications lodged via Victorian Government Careers website.

Applications close at 11:59pm on Sunday, 21 December 2025.

Note – shortlisting will take place prior to Christmas with a view to interviews commencing on Monday 5 January 2026.  An immediate start is available for the successful candidate.

We highly encourage Aboriginal and Torres Strait Islander people, people with disabilities and culturally and linguistically diverse people to apply. We are committed to diversity and inclusion in our workplaces with the people we employ, and at the ballot box with the people we serve. We aim to create a workplace that is inclusive, equitable, and safe for all. We understand that candidates may need adjustments in the recruitment process and/or workplace. For any questions or request for accommodations, please e-mail PeopleMailbox@vec.vic.gov.au Successful applicants will be required to satisfy character clearance requirements, including but not limited to Nationally Coordinated Criminal History Check (NCCHC) and working with children check. In accordance with Section 17A of the Electoral Act 2002, the VEC may ask applicants to disclose specific political activities that could compromise the perceived independence of the organisation. Learn more about disclosing political activities.

VEC contact details

For further information please contact Taryn Buckley at taryn.buckley@vec.vic.gov.au.

Note that leave periods for the VEC are in place from Christmas Day through to January 2 2026.