Executive Assistant

Salary range: $74,799 – $90,820 plus statutory super

Are you someone who is proactive and eager to learn?

Do you enjoy being organised, have a keen eye for detail and are skilled at keeping things on track? 

If you're ready to build your career in a supportive environment where no two days are the same, this is your opportunity.

Join the Executive Branch at the Victorian Institute of Teaching (VIT) – a forward‑thinking regulator committed to upholding teaching standards and safeguarding children and young people.

As our Executive Assistant, you'll play a key role in ensuring the Executive office runs efficiently while gaining exposure to high‑level operations, governance and organisational processes.

About the role

This is a dynamic and varied role where you'll support the CEO, Chairperson and Executive Leadership Team. You'll manage diaries and meeting logistics, coordinate events, maintain records, and prepare high‑quality documents. You'll work with confidential information, liaise with stakeholders, and identify opportunities to improve administrative processes.

This role will require you to:

Manage schedules and logistics for the CEO, Chairperson and Executive Leadership Team

• Prepare and proofread reports, presentations and Council papers
  
  
• Maintain accurate records and compliance documentation
  
  
• Coordinate travel, events and stakeholder communications
  
  
• Act as a first point of contact for internal and external stakeholders on policy and governance matters

About you

You may be an experienced administrator or executive assistant — or you may be a recent graduate in business, HR or a related field who is ready to step into a broad, fast‑paced administrative role.

What matters most is your enthusiasm, adaptability and willingness to learn.

You will bring:

• Strong organisational and time management skills
  
  
• Excellent written and verbal communication skills
  
  
• A proactive approach and the confidence to take initiative
  
  
• Accuracy, attention to detail and the ability to juggle competing priorities
  
  
• Proficiency in Microsoft Office (experience with TRIM or similar systems is an advantage but not essential)
  
  
• A strong customer‑service mindset
  
  
• The ability to work both independently and as part of a team
  
  
• A commitment to VIT's purpose and child‑safety principles

We encourage applications from early‑career professionals and new graduates who are motivated, eager to grow and looking for a role that offers genuine learning opportunities.

How to apply

Please submit your resume and a brief cover letter (no more than 2 pages) addressing the key selection criteria in the position description.

To discuss this role further, contact Darcy Connors, Senior Executive Officer, Executive Branch, on 03 8601 6203 or darcy.connors@vit.vic.edu.au.

Recruitment and selection process

Our recruitment process is guided by public sector employment principles: merit‑based, fair, objective and equitable. Shortlisted applicants may be asked to undertake assessments or pre‑employment screening, including a nationally coordinated criminal history check.

VIT is committed to a safe working environment. All employees must comply with VIT's vaccination policy.

Applications close: 11.59pm, 22 March 2026