Executive Support/Project Officer (Legal Assistant)

Job Details
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Department: Victoria Police
Work Type: Fixed term - full time
Job Function: Legal
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/20002372B
Closing Date: 23-Jun-2019
Salary Range: $67,866 - $82,404
Job Duration: Until 17/11/2019
Attachments: 1. Position Description - C1228.docx (Word, 430KB)
Job Specification

2. VPS Application Form 20002372.docx (Word, 639KB)
Self Assessment

Contact: Acting Inspector Sherril Handley
(03) 9247 6951

Position Details

About the role:
The primary objective of the role is to perform a range of high level legal, administrative and business duties ensuring the smooth functionality of the Office of the Director.

This requires experienced, professional and motivated persons to provide executive support and legal assistance to the Executive Director and Deputy General Counsel in a confidential and sensitive environment.

Overview of the Office of the Executive Director, Legal Services Department
The Executive Director performs the dual role of Departmental Head, Legal Services Department and General Counsel to the Chief Commissioner of Victoria Police.

The charter of the Legal Services Department is to provide comprehensive legal related expertise in support of Victoria Police's operational and business activities, incorporating model litigant principles.

The Legal Services Department currently encompasses in excess of 650 employees spread across the Prosecutions Division, Civil Law Division, and Legal Business Operations Division. There is a diverse mix of police prosecutors, police lawyers, principle lawyers, solicitors, project officers and business managers operating within these areas.

Your duties will include:

  • Governance and accurate, orderly maintenance of hard copy and electronic legal and administrative files;
  • Preparation, drafting and collation of correspondence and documents accurately and efficiently;
  • Proof reading and quality control over correspondence to ensure inaccuracies and omissions are identified;
  • Supporting Victoria Police's governance processes through the provision of effective and efficient secretariat services including diary management, developing agendas, collating papers, preparing minutes and follow through of action items;
  • Developing and improving systems and processes that support the Secretariat and organisation governance;
  • Providing project and legal support for initiatives that improve executive services and governance;
  • Improving quality control of committee documentation and co-ordination of committee meetings;
  • Fostering and maintaining effective relationships with support personnel across internal and external stakeholders to ensure high levels of service;
  • General administrative duties including ordering and maintaining office stationery supplies;
  • Monitoring the email of the Executive Director, Deputy General Counsel, ensuring confidentiality;
  • Monitoring and oversight of court cost invoices & legal fees, alerting the fee earners  to any issues or constraints that surface;
  • Consult with internal & external stakeholders,  clients, counsel, solicitors, and witnesses to assist in litigation and prosecution of matters before all Victorian courts and tribunals;
  • Undertake various file searches not limited to court matters and including corporate and operational files within Victoria Police;
  • Assist the Staff officer of the Executive Director with any administrative, financial or legal requirement as directed;
  • Any other administrative or business requirement as instructed by the Executive Director.

As the successful applicant, you will have:

  • Demonstrated para legal, project and administration skills;
  • Ability to work flexibly and collaboratively in a legal environment;
  • Sound people skills including verbal communication and relationship building;
  • Proactive approach to work;
  • Continuous improvement mentality;
  • Demonstrated initiative and efficiency.

Requirements and relevant information:

  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • As of 1 July 2019, the VPSG3 salary range will be $68,884 - $83,640.
  • There is potential for the tenure to become ongoing.
  • As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity.  However given occasional legal service demand issues you may be required, at times, to undertake varied work within the Department.  This supports the Department's commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.

Your application must include:

  • Resume
  • Completed application form - attached to the job advertisement.

Applications close midnight, Sunday 23 June 2019 – no applications will be accepted via email.

For further information on this role please contact: Acting Inspector Sherril Handley on (03) 9247 6951 or via email sherril.handley@police.vic.gov.au.  

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 9247 5113.

About Us:       
Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year. 

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. 

Find out what it is like working as a Victorian Public Servant for Victoria Police: http://www.policecareer.vic.gov.au

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