Senior Administration Assistant

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Human Resources (HR)
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/20036062C
Closing Date: 17-Oct-2018
Salary Range: $66,699 - $80,987
Job Duration: Ongoing - full time
Attachments: PD C2569.docx (Word, 431KB)
Job Specification

Role Statement.doc (Word, 120KB)
Job Specification

VPS Application Form.docx (Word, 634KB)
Self Assessment

Contact: Andy Nicolaou
9247 1495 or Andreas.Nicolaou@police.vic.gov.au

Position Details

The Workplace Relations Division is primarily focused on assisting Victoria Police in managing the workforce in line with certified industrial agreements and employment legislation. This includes providing high level advice and support on employees' working conditions and entitlements, managing complaints associated with workplace conflict, bullying and VPS misconduct, undertaking organisation reviews and realignments and redeploying sworn and VPS employees to suitable employment.

Working within the Workplace Relations Division of the Human Resource Department, the Senior Administration Assistant role is integral to the smooth running of the Division. 

You will be highly organised, have an ability to troubleshoot issues as they arise and have hands-on accountability for providing high level service including but not limited to:

  • Undertaking a range of administrative functions, including the creation and/or maintenance of calendars, spreadsheets, divisional email accounts, files, databases, reports and other correspondence.
  • Establishing and maintaining office systems including registers, filing and records management for all incoming and outgoing correspondence, and tracking and processing invoices.
  • Assisting senior staff in the case management of complex workplace relations matters.
  • Providing secretariat and administrative services for a range of committees and forums by co-ordinating, preparing and managing information, agendas and minutes for meetings.
  • Participating in the coordination, development and implementation of workplace relations policies, work practices and training.

Skills and experience
Success in this role requires someone with:

  • The drive to actively deliver the customer service requirements of the position and a commitment to meeting customer needs.
  • Strong written communication skills with the ability to prepare a range of written work, including letters, briefing notes and research papers.
  • Strong oral communication skills, particularly in dealing with sensitive matters.
  • A demonstrated ability in maintaining confidential records and systems and in preparing relevant reports, correspondence and statistics.
  • Well-developed computing skills with a strong knowledge of the Microsoft Office packages and the use of electronic databases.

Requirements and relevant information:

  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals

Your application must include:

  • Resume,
  • Completed application form - attached to the job advertisement.

Applications close midnight, Wednesday 17 October 2018 - No applications will be accepted via email.

For further information on this role please contact: Andy Nicolaou on (03) 9247 1495 or via email Andreas.Nicolaou@police.vic.gov.au.

If you have a disability / medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements / reasonable adjustment for the recruitment process, please contact  VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au.

About Us:

Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year. 

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. 

Find out what it is like working as a Victorian Public Servant for Victoria Police: http://www.policecareer.vic.gov.au


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