Executive Assistant

  • Full-time/ Fixed Term (12 Months)
  • PTV G 4 $81,354 - $92,304 + 9.5% superannuation
  • For further information on Public Transport Victoria, please visit the PTV Website

    Job Details
    Careers Logo
    Department: Public Transport Victoria
    Work Type: Fixed term - full time
    Job Function: Administration / Secretarial
    Classification: PTV 4
    Work Location: Melbourne - CBD
    Reference: VG/400110347
    Closing Date: 27-May-2018
    Salary Range: $81,354 - $92,304
    Job Duration: N/A
    Attachments: Position Description - Finance - Office of the CFO - Executive Assistant - PTV4.pdf (PDF, 353KB)
    Job Specification

    PTV Capability Framework - 1 Page Summary.pdf (PDF, 210KB)


    Contact: PTV Recruitment
    ptvrecruitment@ptv.vic.gov.au

    Position Details

    About Us

    Public Transport Victoria (PTV) is a statutory authority that acts as a system authority for all public transport and an advocate for public transport users. We are a single contact point for customers wanting information on public transport services, fares, tickets and initiatives. PTV aims to improve public transport in Victoria by ensuring better coordination between modes, facilitating expansions to the network, auditing public transport assets, promoting public transport as an alternative to the car. 

    To put this in perspective:

    • We have a hand in over half a billion trips across the public transport network annually
    • We facilitate 1.6 million trips a day
    • We move hundreds of thousands of people around the state daily

    In practical terms, we move people towards many of life's most meaningful experiences, whether it be work, education, social engagements, play, or Melbourne's key attractions (e.g. Australian open, AFL games, Royal Melbourne show... take your pick). When masses of people need to get from point A to point B - know that PTV has played a role. While our core business is public transport, we are also working toward a much bigger, longer-term and impactful agenda. We are contributing toward Victoria's liveability and economic development. 

    While we are continuing to learn and improve, we do in-fact pull off some pretty amazing things. So, If contributing toward Victoria's future excites you, take this ad as an invite to come and work with us. 

    Shape our future. Challenge yours. 

    About the role

    This is a great opportunity for an experienced Executive Assistant to join our Finance team. You will be responsible for professional secretarial and office administration support that meets the expectations of two executive officers, the Chief Financial Officer and the Chief Procurement Officer. Your strong executive support will allow the divisions to operate smoothly and to function effectively daily so that it can meet the organisational expectations.

    What we're looking for

    Essential (must have to be considered for the position)

    • Extensive experience in providing a high level executive support and office management services in a highly complex and challenging environment.
    • Proven ability to screen, communicate information clearly, effectively and efficiently as well as to identify, handle and respond to highly sensitive and confidential information.
    • Proven track record of creating and implementing new administrative systems and processes.
    • Experience in providing administrative support to projects including meeting and minute management and follow up of outstanding actions. Expertise with relevant computer software programs to generate data, reports or charts (including Word, Visio, Excel and PowerPoint).
    • Demonstrated ability to draft correspondence, complex reports and other documentation.
    • Experience in procurement processes and the creation of purchase orders and use of credit card facilities
    • Technical knowledge and experience in the management and update of internal websites and internal communication processes.

    How to apply

    Please click the ‘Apply Now' button below.  Your application must include a cover letter and separate resume (MS Word compatible).  For further information about the role, please refer to the attached position description and capability framework documents when you hit “APPLY”. If you have any questions specific to the role, please email PTV Recruitment at ptvrecruitment@ptv.vic.gov.au.

    Applications close: 11:59 P.M. SUNDAY, 27 May 2018.

    PTV is committed to attracting the best talent and is open to discussing flexible work arrangements.

    Public Transport Victoria is committed to fostering a work environment that is inclusive and supports diversity and flexibility. We are proud to be an equal opportunity employer.


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