Senior Executive Assistant

Royal Botanic Gardens Victoria (RBGV) employs over 240 staff overseeing two beautiful world-class gardens, Royal Botanic Gardens Melbourne and Royal Botanic Gardens Cranbourne. The organisation fosters an understanding and appreciation for plants and the natural world through arts and culture and education programs, world-leading scientific research, plant conservation programs, and promotes health and wellbeing in nature. For further information please visit At RBGV you will be part of a nationally-recognised organisation that makes a genuine impact on a local and international scale. As an employee you will benefit from flexible working arrangements to assist in creating genuine work/life balance, annual leave loading, access to an Employee Assistance Program and much more.
Job Details
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Department: Royal Botanic Gardens
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: RBGV 3.2
Work Location: Melbourne - Eastern Metro
Reference: VG/421875_A
Closing Date: 21-Jul-2024
Salary Range: $85,261 - $91,732
Job Duration: N/A
Attachments: Senior Executive Assistant.pdf (PDF, 148KB)

Senior Executive Assistant.docx (Word, 284KB)

Contact: Ash Maxwell

Position Details

What You'll Do

In this role, you will act as the Senior Executive Assistant to the Director & Chief Executive (DCE) and the Executive Director Corporate Services, handling and prioritizing urgent and sensitive matters to optimize their time. You will manage their diaries, records, and correspondence, and provide high-level reports and documentation to aid in planning and decision-making. Additionally, you will provide support to the Board and its committees by organizing meetings and maintaining governance records. Your service-driven approach and professional manner will see you build and maintain trusted relationships with Executives, managers, staff and other stakeholders, ensuring the reputation of the Office is maintained. You will organise events, coordinate the completion of reports and develop and maintain efficient processes to ensure the office runs smoothly.

What You'll Bring

The successful candidate will be an experienced Executive Assistant with relevant tertiary qualifications in Business Administration or commensurate experience, ideally within the public sector and/or Board level. You are technically competent with high-level proficiency in Microsoft Office and ICT systems like Diligent and TRIM. You are confident in managing confidential information, planning and prioritizing tasks and event organisation. You bring a proactive approach to work, continuously seeking opportunities for improvement and streamlining processes, working under pressure and under minimal supervision. A natural people-person, you have a strong history building friendly and professional relationships with a variety of stakeholders including Board members and external partners.  Discretion, judgement, and strong problem-solving abilities are essential.

All other key selection criteria can be found in the position description which is located under the attachments heading on the Victorian Government Careers website.

How to Apply

To apply for this role, please visit the Victorian Government Careers website at must submit a recent resume along with a document responding to each of the Key Selection Criteria as stated in the position description prior to the deadline.

Applications will only be accepted via the Victorian Government website.

Enquiries can be directed by email to

RBGV is committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people. Our organisation is a proudly child safe organisation and committed to protecting children and young people from harm. All applicants will be required to complete the necessary pre-employment checks prior to appointment.

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