Legal Practice Support Officer

• Ensure a smooth delivery of executive support to the Deputy General Counsel

• Provide high level administrative assistance

• Location: 8 Nicholson St, East Melbourne

Be part of this forward thinking Legal and Governance Division within a state government department.
Job Details
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Department: Department of Environment, Land, Water and Planning
Work Type: Ongoing - Flexible
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/50821940
Closing Date: 26-Jun-2019
Salary Range: $67,866 - $82,404
Job Duration: N/A
Attachments: PD - 50821940 VPS3 Legal Practice Support Officer.docx (Word, 123KB)
Job Specification

Contact: Tessa Albini
(03) 9637 8873

Position Details

We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds.

The Department of Environment Land, Water and Planning (DELWP) has a requirement to fill a Legal Practice Support Officer role within the Legal and Governance Division.  This is a varied role which supports the Deputy General Counsel, who is also the Director, Legal.  

The Legal Practice Support Officer provides executive and administrative assistance to the Deputy General Counsel and actions incoming queries and supports the Branch's workflow. This is an essential, central role that ensures a smooth delivery of executive support, and an administrative function, is provided to the Deputy General Counsel and the Legal team.

The overall duties entail providing service excellence to all internal and external stakeholders, diary management, ‘deadline management', legal matter administration, information and data management, generation of quality and accurate reports and general project support.  This role plays a key part in the success of a busy, high-performing team.

Our ideal candidate has previously worked in a fast-paced legal practice and is extremely familiar with the day to day requirements and work of a legal team. Working efficiently and with an extremely high attention to detail, you will amongst other tasks, manage the flow of information. You have the ability to understand the big picture of what the team does, and you have your ‘finger on the pulse' of every issue that lands on your desk (or arrives in your email inbox); you are able to take appropriate actions. Whether that is creating files, following up with the required personnel, or referring matters to the correct staff - whatever administrative or executive support task it is - you take full ownership, do the research, and have the initiative to follow each task through to completion.  

Working very closely with the Deputy General Counsel, your professional skills will be relied on to deal with information with discretion, take instructions and apply your ‘sharp' mind to the demands of the role. You make it your job to be across all administrative matters for the Legal team and are ready to provide updates when asked.   You do not leave loose ends, problems unsolved or questions unanswered.

You have achieved a Super Hero status from your previous colleagues and managers for being extremely organised in your multi-tasking – they have relied on you to successfully deliver to meet yours and the team's objectives. This style of work comes naturally to you, you do not get flustered, distracted or overwhelmed; and are able to stay on course in busy, high pressure work places.  

You are not afraid of using new technologies such as ECM or SharePoint. Ideally you have these technical skills, but if you don't, you embrace new technology learning curves, and willingly apply yourself to learn and use these to an advanced stage.

You are a team-oriented employee and in turn you will be an integral member of a supportive team environment; you will work with other administrative and executive support staff. You have volumes of energy, professional enthusiasm and the required skills that will see you succeed in this role.

This is an ongoing position.

To be considered for this position, your application should include a supporting statement demonstrating that you meet the key selection criteria and any job requirements specified in the position description. 

Applications close at midnight, Wednesday 26 June 2019.

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