The ECM\SharePoint Consultant plays a major role in leading the ongoing delivery and direction of the department's Enterprise Content Management System (ECM), SharePoint, MS Teams and DEECAS Collaboration tools. It provides frontline business engagement, stakeholder management at all levels, representation of business needs back into systems and collaboration tools, and consultation services for all levels of the organisation, gathering and interpreting requirements, managing the delivery and training of the systems and tools.

The consultant also provides technical support, administers the SharePoint platforms (ECM and DEECA Intranet), collaboration tools such as MS Teams, maintains existing SharePoint related automations and implements new process automation solutions (Power Automate).  Ensures that Microsoft SharePoint and any integrated or related products/tools remain relevant and purposeful to the department through continuous improvement programs and by promoting and enabling SharePoint and information management best practice.

This role requires strong customer service skills, the ability to engage diverse audiences, and management of technology change and adoption.

The consultant will have strong technical skills and experience with Microsoft platforms, including SharePoint, Microsoft 365, Microsoft Teams and Power Automate.  Demonstrates good troubleshooting skills and deep understanding of the products' features and connectors.  Able to use their own initiative and work within a team environment, be self-motivated and driven to achieve professional success in a technical consulting environment, and able to manage their workload and time according to set deadlines.

Specialist/Technical Expertise/Qualifications

• Demonstrated experience in working with electronic content management systems, collaboration systems/tools and implementing process digitisation solution is required.
• 5 years administration experience of SharePoint and MS Teams with technical experience in Azure, customisation
• Experience in records management (RecordPoint) and practices across government agencies
• Strong technical support experience and excellent troubleshooting skills, providing solutions to overcome technical challenges experienced by the business users
• Excellent consulting and stakeholder management skills, self-motivated to explore and learn new technologies
• Administration experience with AvePoint Governance and Cloud Backup for Microsoft 365 or similar Microsoft 365 provisioning\backup solutions
• Experience with SharePoint integrations and workflow automation (process digitisation) using Power Automate and/or Logic App

This is an ongoing position. The work location for this position is flexible within Victoria with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at midnight on Wednesday, 16 July 2025. 

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check. 

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. 

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.