Executive Assistant to Chief Executive Officer, Solar Victoria

• Do you have experience in the delivery of high quality executive and administrative support?

• Varied and exciting role

• Opportunity to apply your high level inter-personal and stakeholder management skills

• Reporting to the Chief Executive Officer, Solar Victoria

• Fixed term (12 months), flexible role

• Melbourne CBD location
Job Details
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Department: Department of Environment, Land, Water and Planning
Work Type: Fixed Term - Flexible
Job Function: Administration / Secretarial
Classification: VPSG5
Work Location: Melbourne - CBD
Reference: VG/50932433
Closing Date: 28-Jul-2019
Salary Range: $98,396 - $119,052
Job Duration: 12 months
Attachments: 50932433 - Executive Assistant to the CEO VPS G 5 PD July 2019.pdf (PDF, 102KB)
Job Specification

Contact: Workforce Planning and Culture Advisor
Danni McCormack (03) 8687 2100

Position Details

About the Department 

The Department of Environment, Land, Water and Planning (DELWP) brings together Victoria's planning, local government, environment, energy, suburban development, forests, emergency management, climate change and water functions into a single department to strengthen connections between the environment, community, industry and economy. It is tasked with ensuring that Victoria has the right conditions to enable economic growth, while delivering liveable, inclusive and sustainable communities. 

We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds. 

Position purpose

This position provides high level executive support to the Chief Executive Officer, Solar Victoria. The position requires the incumbent to demonstrate high level inter-personal and stakeholder management skills, including the capacity to liaise with a wide range of internal and external stakeholders on behalf of the Chief Executive Officer.  They will also be required to develop effective working relationships across DELWP, metropolitan and regional offices and with other Groups within the Department.  They must also demonstrate high quality executive and administrative support, management of services for complex office support, correspondence and record keeping, as well as administering policies, procedures and protocols. 

The successful applicant will work effectively as a member of a team, enjoy flexible working arrangements and undertake a wide variety of work. 


• Provide high-level confidential secretarial and executive support functions to the Chief Executive Officer

• Screen and attend to a broad range of confidential and sensitive enquiries, which include telephone requests, diary management and ensure appropriate follow up

• Prepare correspondence, briefings, reports and presentations by researching and investigating sensitive issues and enquiries

• Act as primary point of liaison with senior stakeholders within the public sector and industry on important matters associated with Solar Victoria's activities

• Develop improved work practices to achieve efficient and effective support services

• Develop and build strong relationships with senior executive support staff across Solar Victoria and DELWP, by providing professional development through mentoring and information sharing

• Supervise administrative staff in the Office of the Chief Executive Officer

• Adopt and apply OH&S policies and procedures to ensure a safe work environment 

Specialist/Technical Expertise

• Proven ability to operate effectively within a confidential work environment for a senior executive office within Government 

This is a fixed term position for a period of 12 months. 

To be considered for this position, your application should include a supporting statement demonstrating that you meet the key selection criteria and any job requirements specified in the position description. 

For further information on the role, please refer to the position description attached to this advertisement. If viewing this advertisement on Seek, click the apply now button which will re-direct you to the Victorian Government Careers website listing. 

For a confidential discussion on the role, please call Danni McCormack, Workforce Planning and Culture Advisor on (03) 8687 2100. 

Applications close at 11:59 P.M. Sunday, 28 July 2019.

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