Executive Assistant

• Excellent planning and organising skills

• Excellent written and communications skills

• Strong problem solving skills

The Executive Assistant to two Directors, is part of a high performing team that provides highly efficient and effective executive and administrative support functions to the Director, Victorian Desalination Plant and the Director, State-wide Infrastructure Projects.
Job Details
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Department: Department of Environment, Land, Water and Planning
Work Type: Fixed term - flexible
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/50935548X
Closing Date: 28-Jan-2020
Salary Range: $68,884 - $83,640
Job Duration: N/A
Attachments: 50935548 VPS3 ExecutiveAssistant PD_JAN2020.docx (Word, 125KB)

Contact: Andrew Ogilvie
(03) 9948 2839

Position Details

We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds.

The successful applicant will exemplify exceptional customer service to internal and external customers and significantly contribute to the development and maintenance of a culture of high performance within the Victorian Desalination Plant and Statewide Infrastructure Projects teams. The Executive Assistant will prioritise and coordinate all use of the director's available time. Along with this they will provide reliable and high-level executive support services to the Directors, including arranging meetings, minutes, agenda preparation and catering. 

The Executive Assistant will ensure preparation and follow up approval for ministerial briefs, correspondence, issue logs within set timeframes and exemplify the highest standard of customer service by determining which requests require input from the Directors and quickly actioning those which do not.

 Specialist/Technical Expertise

  • Demonstrated experience providing executive assistance and administrative support services to senior management

This is a fixed term-flexible position available for a period of 36 months.

To be considered for this position, your application should include a supporting statement demonstrating that you meet the key selection criteria and any job requirements specified in the position description. 

DELWP will conduct relevant and required checks about applicants and the information provided with an application.  Such checks will include but are not limited to: 

  • A Statutory Declaration and Consent form consenting to DELWP contacting current and previous employer(s) to substantiate employment history, past conduct and performance is required.
  • A satisfactory National Police Check will be required (for all non-DELWP employees).

Applications close at midnight Tuesday 28 January 2020.


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