Executive Assistant and General Admin Support IAA x 2

Job Details
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Department: Department of Energy, Environment and Climate Action
Work Type: Ongoing - flexible
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Negotiable
Reference: VG/50946231X2
Closing Date: 08-Feb-2023
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: PositionDescription_IAA_EA_VPS4.docx (Word, 535KB)

Contact: Amanda Watson
0400 326 954

Position Details

This is a fantastic opportunity to be a part of an exciting approach to mobilising admin support services across DEECA.

The Internal Admin Agency (IAA) is an innovative way of providing high quality, temporary administrative services across the department.

Working in the IAA as an Executive Assistant and General Admin Support team member will require a high degree of flexibility and adaptability. We are looking for highly motivated individuals able to provide quality executive and administrative support while maintaining effective relationships with our customers.

Our ideal candidates will be willing and able to:

  • Work in a variety of locations across DEECA (under flexible work policy)
    Provide administrative support to high level senior executives including diary and meeting management, email and travel arrangements
  • Attend to a broad range of confidential and sensitive enquiries ensuring they are appropriately monitored and dealt with
  • Demonstrate excellent organisational skills with the capacity to meet timelines, attention to detail, cooperative working approach within a team environment and able to balance competing priorities

You will be well supported by the IAA team and peers in this team-based approach for assisting our executive managers and building capability and culture for effective and timely admin and executive support across the department.

Specialist/Technical Expertise/Qualifications

  • Executive administration experience required.

These are ongoing positions. The work location for this position is flexible within Victoria with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at midnight on Wednesday, 08 February 2023.

Other relevant information:

For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs and Skills Exchange (JSE) jobs board platform.

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.  Recruitment is subject to the prospective employee confirming their vaccination status as up to date (3 doses) or providing evidence that they are medically exempt.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.  

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.

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