VicGrid is where you want to be

If you want to do work that matters, then this is the place to be. VicGrid has been established to ensure Victoria has the infrastructure in place to transition to renewable energy.

Elevate your career in renewable energy and help preserve the world around us for future generations. VicGrid is leading the charge in delivering groundbreaking projects across Victoria, creating a sustainable place to live and work for all Victorian's.

We are an energised team and passionate about the innovative work we deliver. We trust, support, value and nurture our people, as we strive to create a sustainable future for Victorian communities.

We need people with passion, excitement, and capability to work in a fast-paced delivery environment. If you want to be a part of shaping Victoria's renewable energy transition, we want you to work with us. 

The Opportunity

A critical role in the success of VicGrid's project delivery function, you will support the team to help it be coordinated, aligned and efficient. You will work closely with the Executive Director (ED) to support day to day matters, in particular managing daily schedules, support in meetings and triaging queries and correspondence.  

Applying a high degree of judgement in your decision making you will need to be a self-starter and driven to succeed. This role operates in complex delivery environment and requires you to support the broader delivery team by embedding yourself in their teams to provide administrative support and project coordination when needed. You will play a lead role establishing and implementing the delivery teams internal working practices which include systems and processes, allowing you to set things up from a blank canvas.

We are looking for a person that:

• Can work in a fast-paced delivery environment
• Is not afraid to speak their mind
• Can cut through processes and systems to get things done
• Is organised, methodical and thorough

If this sounds like a team you want to be a part of, keep reading to find out some the things you will be responsible for delivering and some of the skills and experience you will bring with you. You can also refer to the Position Description for more information.

What you will deliver

• Working in partnership with the ED and broader delivery team, and leveraging your previous experience, you will proactively support a range of day-to-day activities by providing administrative and project coordination support, often pre-empting their needs before they arise.
• Play a key role in the design and implementation of a range of fundamental systems, processes and protocols to enable the ED and broader delivery team function effectively and meet their timelines.
• Coordinate responses to a range of external correspondences and internal briefings, which may include editing and proof reading.
• You will work closely with a diverse range internal and external stakeholders to progress and resolve issues, and do so with a high degree of professionalism and efficiency.

What you will bring

• A track record of providing administrative support to senior executives and broader teams, preferably in a complex infrastructure project environment.
• Your written communication skills and meticulous attention to detail will be your asset, with the ability to edit and proofread correspondence.
• A professional approach to your work, with the ability to operate with a high degree of sensitivity.
• Your experience setting up processes and systems, using technological solutions and establishing excellent tracking and monitoring processes

If you think you have transferable skills, an appetite to learn and would be a great fit, we'd love to hear from you.

What we offer you

We are committed to creating a workplace that inspires and engages you.  Joining our new organisation as it establishes its footprint empowers and provides you with the opportunity to influence and shape our culture as well as providing:

• Career advancement and professional development opportunities
• Mental health and wellbeing offerings through our Employee Assistance Program (EAP) which is extended to team members and their families for work and personal issues
• Annual salary increases and incremental performance-based payments over the course of your employment
• Annual leave loading of 17.5% payment on top of your base salary when you take annual leave and ability to purchase additional leave

A Diverse, Inclusive and Flexible Workplace

VicGrid is an Administrative Office established in relation to the Victorian Department of Energy, Environment and Climate (DEECA). VicGrid welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check. 

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Should there be an opportunity for an ongoing appointment, these will only be available to an Australian/New Zealand citizen or an Australian Permanent Resident.  

How to Apply

This is a fixed term position available on a two year fixed term contract. The work location for this position is 2 Lonsdale Street, Melbourne. Hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at 11:59pm on Wednesday, 1 May 2024.