APIP Project Coordinator, Property

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Job Details
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Department: Ambulance Victoria
Work Type: Fixed term - part time
Job Function: Projects
Classification: See Advertisement
Work Location: Melbourne - Eastern Metro
Reference: VG/6023521
Closing Date: 18-Aug-2017
Salary Range: See Advertisement
Job Duration: N/A
Attachments: How to apply for a position with AV.pdf (PDF, 169KB)

Project Coordinator, Property Services PD.pdf (PDF, 1.29MB)

Contact: Melanie Hollingworth

Position Details

In November 2016, the Victorian State Government announced funding of $500 million to further support Service Delivery reforms over a five year period.  Known as APIP (Ambulance Performance Improvement Portfolio), some of these reforms include the establishment of six new ‘super response centres' and building new or upgrading 15 branches across the state, on top of the 20 upgrade projects already underway.

To assist in their delivery of this project, Ambulance Victoria (AV)  is now seeking a Project Coordinator, Property Services to join their Corporate Services Division.  This is a part-time, fixed term position (approximately 20 hours per week) and is based at AV's Blackburn North headquarters. 

This role is responsible for ensuring project objectives are met by providing project coordination services to key Property Services projects.  Supporting the Program Manager, the specific tasks of the Project Coordinator include administering the Enterprise Project Management Schedules and Project sites to ensure all information is accurate and up-to-date, as well as providing coordination as required to the Project Team to ensure effective and timely administration and reporting.

About the role

Reporting to the Program Manager, the main duties of the role include (but are not limited to):

• Coordinating projects using relevant project methodology to meet desired time, budget, compliance and quality objectives;

• Developing and maintaining all required project documentation, e.g. issues and risk registers, communication plans, stakeholder management plans etc;

• Undertaking research and analysis relating to project issues and make recommendations on appropriate  courses of action ensuring alignment to the AV Project Management Methodology;

• Coordinating project meetings and providing administrative support to the project as required;

• Assisting with the development and review of policies, procedures, work instructions, processes and systems related to projects; and

• Developing and maintaining strong working relationships with key stakeholders, ensuring clear communication, timely resolution of issues, delivery of project status and project outcomes are achieved.

About you

The successful applicant will require tertiary qualifications and/or training relevant to project planning or delivery.  They will also possess demonstrated experience in planning and coordinating project activity.  Experience working within the public sector will be considered advantageous.

Well-developed verbal and written communication skills will be vital as well as high level interpersonal and influencing skills to gain the acceptance of ideas and the cooperation of others.  Exceptional organisational, analytical and problem solving skills, as well as great attention to detail will ensure you excel in this role.  The successful applicant will be able to function effectively within a team environment to ensure both individual and team goals are achieved.

Finally, the successful applicant must be able to cover pre-defined days as follows: Week 1 - Wednesdays, Thursdays and Fridays and Week 2: Thursdays and Fridays.

What's in it for you?

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance.  We offer salary packaging options, generous personal leave entitlements and other benefits including free on-site parking.

How to apply

All applicants are requested to submit each of the following documents.  These should be of a high quality as they will form an integral part of the selection process:

• A covering letter

• A resume; and

• A document addressing the selection criteria detailed in the position description.

Please ensure you read the ‘Applying for a position with Ambulance Victoria' document prior to submitting an application.

For any queries please email recruitment@ambulance.vic.gov.au or contact the Recruitment Department on 03 9840 3653.

We request that your application for the Project Coordinator, Property Services position is forwarded by 5pm, Friday 18 August 2017 by clicking on ‘Apply Online' below.

Ambulance Victoria is an equal opportunity employer.

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