Business Support Coordinator
We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.
The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.
For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers
We’re proud of the important work we do across Victoria. Want to be part of it?
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| Department: | Department of Justice and Community Safety |
| Work Type: | Fixed term - full time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG4 |
| Work Location: | Melbourne - CBD |
| Reference: | VG/6070-MAY25 |
| Closing Date: | 28-May-2025 |
| Salary Range: | $95,102 - $107,905 |
| Job Duration: | 12 Months |
| Attachments: | 6970 - Business Support Coordinator - VPS4.pdf (PDF, 290KB) Job Specification |
| Contact: | Tonia Chatzisavvas on 0427 558 801 Tonia.Chatzisavvas@justice.vic.gov.au |
Position Details
- Provide high level support to the Office of the Director within Contracts and Infrastructure Branch.
- Fixed term opportunity up to 12 months (parental leave backfill) to work with a high-performing and passionate team.
- VPS Grade 4: $97,955 - $111,142 plus superannuation.
The Department of Justice and Community Safety is seeking a Business Support Coordinator to provide a critical role within Corrections Victoria.
About the Business Unit
The Contracts and Infrastructure Branch are responsible for contract management, commercial oversight and advisory services, as well as the effective management and maintenance of all Corrections and Justice Services' prison and related infrastructure. This includes:
- The management and oversight of major contracts including the three private prisons, Port Phillip Prison, Ravenhall Correctional Centre and Fulham Correctional Centre.
- Representing the Corrections and Justice Services' interests on infrastructure and construction projects to ensure the best possible outcome for stakeholders and commercial partners.
- The development and implementation of all required systems, processes and policies to sustain this diverse asset portfolio.
About the Role
The Business Support Officer's primary purpose is to provide high level support to the Office of the Director and Executive Support team within Contracts and Infrastructure Branch.
The role will provide diary management including scheduling and coordinating meetings and preparation of meeting documentation. You will also provide general assistance to the Office of the Director including managing the workflow of departmental briefings and correspondence, writing meeting minutes and arranging transport, flights and accommodation for branch members as required. The role will also be responsible for maintaining branch risk registers.
As the Business Support Officer, some of your duties will include:
- Providing effective diary management to the Director and General Manager CMB.
- Co-ordinating and assisting with the drafting of advice to the Office of the Director.
- Producing written communication on behalf of CV and the Office of the Director.
- Assisting with HR and recruitment functions including onboarding and offboarding tasks.
To learn more about this role before applying, please read the attached position description.
About you
To be successful in this role, you will have:
- Proven experience in providing daily diary management and executive support.
- Demonstrated knowledge and skills in Microsoft Office applications including Outlook, Word, Adobe, PowerPoint and Excel.
- Project coordination, monitoring and reporting skills.
- Demonstrated ability to manage and prioritise departmental correspondence.
- Excellent interpersonal skills and ability to build and maintain strong working relationships.
Qualifications
- There are no mandatory qualifications for this role. However, a relevant qualification in a related discipline would be highly regarded.
How to Apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
