Job Details

Building Activity Administrator
A fixed term 6 month opportunity is now available as a Building Activity Administrator. This role can open the door to other amazing opportunities at the VBA, so don't let the short term stop you from applying.

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Department: Victorian Building Authority
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG2.2
Work Location: Melbourne - CBD
Reference: VG/6301
Closing Date: 05-Feb-2023
Salary Range: $64,442 - $71,194
Job Duration: 6 Months
File Attachment: working at the vba_16 september (v3).pdf
july 2022 building activity administrator - g2.2.docx
Contact: Mamta Nagpal
Contact Details:

Position Details

A fixed term 6 month opportunity is now available as a Building Activity Administrator. This opportunity may be short to begin with but has the potential to lead to other opportunities within the VBA as your experience grows within the role.

As the Building Activity Administrator you will be responsible for providing support to Building Surveyors in lodging Building Permit applications, amendments, monthly prescribed events reports, managing levy payments and cases/requests logged by Building Surveyors via VBA's online Building Permit Management platform- BAMS (Building activity management System) and responding to enquiries and liaising with internal and external stakeholders.

Who are we looking for

  1. Previous experience in a similar role involving data processing, with experience in providing guidance to clients.
  2. Proven ability to identify trends and gaps in data and information.
  3. Excellent verbal, written and interpersonal communication skills and ability to liaise and communicate effectively with a wide range of internal and external stakeholders.
  4. Demonstrated ability to be proactive, provide high levels of customer service with the ability to handle sensitive matters with diplomacy and tact.

VBA Commitment

We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. We're hoping to find a broad range of experiences, and people from all backgrounds and communities to join us at the VBA.

We invite you to talk to us about any preferences or adjustments you may need to either our recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support to your application. If this is you, please don't hesitate to get in touch via

We value and encourage flexibility for all, and so we support all our roles to be worked flexibly in some way, including part-time, to support a diverse, adaptive, and high-performing workforce. We encourage you to discuss flexible work options with the hiring manager during the recruitment process.

Working at the VBA - what you can expect

  • A hybrid working model
  • Challenging work and a continuous learning environment
  • Flexible work options including part-time, compressed work schedules, flexible start and finish times, and purchased leave options.
  • A competitive salary, 10.5% superannuation and an annual Agility Allowance

How to Apply

We require you to upload:

  • A detailed copy of your resume
  • A cover letter outlining your relevant experience and how you feel it aligns to the role.
  • Any other quals or licence if applicable

Important information

  • Only electronic applications submitted via will be accepted.
  • Candidates deemed suitable from a selection process may be considered for identical or similar vacancies within 6 months.


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