Records and Property Officer

The Department of Justice and Regulation delivers high quality services to Victorians and supports a safe, just, innovative and thriving Victoria.

We provide professional, value for money services that are driven by our values: working together, making it happen, respecting other people, serving the community and acting with integrity.

Through our commitment to diversity and equality, we are actively engaged in promoting and maintaining a safe and inclusive work environment where all employees are respected, valued and supported.

Our employees are key to our success, and bring new and creative responses to issues and challenges we face in our work and the delivery of quality services to the Victorian community. We proactively seek to employ people of any gender, age, religion, sexual orientation, with a disability, and varied cultural backgrounds. In addition, we have a firm commitment to increase participation of Aboriginal and/or Torres Strait Islander people across our workforce.

Working flexibly is considered business as usual at the Department of Justice and Regulation. All requests for flexible working arrangements will be considered in line with operational requirements.

If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email

If a career that can give you the opportunity to contribute to a safe and just Victoria appeals to you, we look forward to receiving your application.
Job Details
Careers Logo
Department: Department of Justice and Regulation
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: See Advertisement
Work Location: Western - Ararat
Reference: VG/_6757
Closing Date: 09-Apr-2017
Salary Range: See Advertisement
Job Duration: N/A
Attachments: Position Description 6757 Records and Property Officer.docx (Word, 758KB)
Job Specification

Applying for a position at DJR.pdf (PDF, 160KB)

Contact: Kylie Downie - Records and Property Supervisor
(03) 4309 3536

Position Details

  • Fantastic opportunity to build on your administration skills
  • Ongoing, full-time position
  • Salary range $48,489 - $55,377 plus superannuation

About us

Located in Ararat, Hopkins Correctional Centre provides medium security accommodation for prisoners with protection requirements. The prison balances community protection with prisoner rehabilitation and the need to reduce reoffending.

About the role

A great opportunity now exists for a dynamic individual to join our suuportive team as a Records and Property Officer.

In this role, you will be required to liaise with a high volume of both internal and external stakeholders in relation to prisoner appointments, assessments and court appearances. You will assist in the day-to-day operation of the reception discharge function of the prison including prisoner records, property and clothing whilst ensuring all electronic and paper based recording systems are up-to-date and accurate.

Furthermore, you will be responsible for the preparation of routine correspondence and reports, assist in a range of corporate services areas as required and ensure the safe and secure storage of prisoner records and all prisoner property held in accordance with Occupational Health and Safety (OH&S) requirements (including the investigation, assessment and response to prisoner property claims).

About you

As our ideal candidate, you will:

  • possess strong interpersonal skills
  • have a proven ability to work as part of a team
  • be highly organised.

Knowledge of OH&S manual handling process and practices and knowledge of Corrections Victoria policy and practice relating to reception and discharge operations would be highly desirable, however full training will be provided to the successful applicant.

If this sounds like the role for you, please apply today!

How to apply

Please click the Apply button at the bottom of this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

Please note:  When submitting your application online, there will be questions pertaining to a number of the position's Key Selection Criteria to which you are required to respond.

From here...