Executive and Project Support Officer

• Be part of a high performing team

• Provide a wide range of executive and project administration support

• Location: 8 Nicholson St, East Melbourne

Use your experience in project administration and executive assistance to support senior management in this new role.
Job Details
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Department: Department of Environment, Land, Water and Planning
Work Type: Ongoing - Flexible
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/926965A
Closing Date: 21-Dec-2018
Salary Range: $66,699 - $80,987
Job Duration: N/A
Attachments: PD - 926965 VPS3 Executive and Business Support Officer.docx (Word, 110KB)
Job Specification

Contact: Alana Kirchhoff
(03) 9412 4668, 0438 176 881

Position Details


We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds.

Located within the Aboriginal Inclusion Support Branch (AISB), this position has a dual role; to provide exceptional executive support to the AISB Director and provide critical project administration and project delivery to the team.

Whilst the successful applicant will have a demonstrated experience providing executive support services to senior management and be able to execute standard tasks such as: answering and directing telephone calls, email management, arranging meetings, diary management, making travel arrangements, coordinating workshops and controlling the recording of correspondence; there is more to this role.

The successful applicant will be self-starting, demonstrate initiative, enjoy learning new things and taking on new challenges. You have participated in projects and exhibit a strong delivery focus and can deliver project outcomes.

You have a history of having a Super Hero status in past projects you have worked in. You are highly motivated and proactive. You have your finger on the pulse of every aspect of the project; if something is falling down or broken you pick it up and fix it, and you do it because you don't want to see anything fall between the cracks and be forgotten. You are obsessive about keeping the project humming along like clockwork because you are the ‘glue' in the team, you keep it all together and keep on top of every aspect of the project.

Your people skills must be equal to your project administration skills – you have a demonstrated reputation of building and maintaining excellent working relationships with a broad range of internal and external stakeholders.  Building professional relationships based on empathy, intuition and responsiveness comes natural to you. 

The successful applicant will have a genuine interest in understanding Indigenous affairs and culture and a passion for social justice.

This is an ongoing position.  

To be considered for this position, your application should include a supporting statement demonstrating that you meet the key selection criteria and any job requirements specified in the position description. 

Applications close at midday, Friday 21 December 2018.  




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