Business Support Officer

• Opportunity to join Department of Environment Land Water and Planning

• Flexible working options

• Melbourne CBD location

Provide confidential administrative support to the Senior Executive Assistant to the Deputy Secretary of the Energy, Environment and Climate Change Group, coordinating workflow, undertaking administrative tasks and assisting in the management of complex email and calendar requirements.
Job Details
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Department: Department of Environment, Land, Water and Planning
Work Type: Fixed Term - Flexible
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/928208
Closing Date: 18-Jan-2019
Salary Range: $67,866 - $82,404
Job Duration: 2 years
Attachments: VPS 3 Business Support Officer Position Description December 2018.docx (Word, 108KB)
Job Specification

Contact: Stephen Creaney
03 9637 8818

Position Details

We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds.

Work across divisional executive and management teams and their staff to ensure that actions arising from emails and meetings are followed up and completed against timelines to a high quality. Using your excellent written communication skills, you will also assist colleagues in the team to quality assure a range of internal briefings and correspondence

Accountabilities

  • Provide a wide range of confidential administrative support functions for the Office of Deputy Secretary, including email and diary management, managing phone calls, preparation and distribution of meeting papers, booking venues, accommodation and travel, preparation of meeting rooms and upkeep of office equipment.
  • Provide administrative support to weekly meetings with Senior Leadership Team, the Minister and Secretary by assisting in the drafting and finalization of agendas and the distribution and coordination of papers for meetings.
  • Develop and implement a range of administrative support systems and procedures to ensure that seamless administrative support is provided to the Deputy Secretary at all times including establishing systems to manage administrative staff rotes, following up on actions and requests, and maintenance of electronic and hard copy filing in line with the departmental records management policies.

The successful applicant will have excellent relationship management skills, forming and maintaining positive working relationships across the Energy, Environment and Climate Change Group and the broader department. Also have a strong focus on delivering service excellence and being a professional first point of contact for stakeholders.

This is a fixed term position available for 2 years.

To be considered for this position, your application should include a supporting statement demonstrating that you meet the key selection criteria and any job requirements specified in the position description. 

Applications close at midnight Friday 18 January 2019.

To apply online and for further information on position description and selection criteria visit www.careers.vic.gov.au .


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