Administration Officer - Consulting Rooms

If you enjoy helping people and performing administration tasks then this is a great opportunity for you.
Job Details

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Department: Bairnsdale Regional Health Service
Work Type: Ongoing - part time
Job Function: Administration / Secretarial
Classification: As per award
Work Location: Gippsland - East Gippsland
Reference: VG/BRHS/CSS/1329215
Closing Date: 23-Apr-2018
Salary Range: As per award
Job Duration: N/A
Attachments: Position Description - Administration Officer - 1329215 - March 2018.docx.pdf (PDF, 315KB)

Contact: Sue Smith, Practice Manager Consulting Rooms
03 5150 3667

Position Details

Administration Officer

Part Time, Ongoing, Minimum 42.0 hours per fortnight


We are seeking a skilled and motivated Administration Assistant to work in our busy reception area in our Medical Consulting Rooms.  If you thrive in a fast paced environment and enjoy providing a client focussed, responsive service then this role would be ideal.

In this position, you will work between the Consulting and Oncology teams to provide reception and administrative services to our patients, staff and visiting Specialists and Consultants.  Your duties will include responding to telephone enquiries, greeting patients and managing patient appointments and cashiering duties.   Other day to day responsibilities will include paper based and electronic record administration, including scanning, file collation and referral management Preparation and closing of rooms and other general duties. This position will be worked as rostered with the occasional Saturday shift required.

The BRHS Consulting and Oncology Rooms provide visiting outpatient services to over 50 Consultants.  This service allows the general public an opportunity to receive specialist medical services in close proximity to their place of residence and local health care provider.


The successful applicant will demonstrate:

  • A minimum of 2 years' experience in an administration/reception role
  • A qualification in Office Administration (such as Certificate III in Business)
  • Proven experience in administrative and clerical systems file and record management
  • Well-developed Microsoft Office skills (Word, Outlook, Excel)
  • Demonstrated ability to work well independently, show initiative and be an effective member of an established team
  • Ability to work in a fast-paced environment with highly developed time management skills, and capable of managing multiple tasks and priorities.
  • Excellent communication skills, verbal and written
  • Excellent interpersonal and customer service skills


The successful applicant will benefit from:

  • Competitive remuneration
  • Training and development opportunities
  • Employee assistance program
  • Health and Wellbeing program including gym membership at corporate rates
  • Reward and Recognition program
  • Easy car parking
  • Staff dining room


For more information on the position, please contact:

Sue Smith, Practice Manager, Consulting Rooms on 03 5150 3667

Applications by close of business:

Sunday 22nd April 2018


Further position details are available in the attached position description.

Applications are to include a covering letter, resume (including two professional referees) and response to the key selection criteria as listed in the position description.  Applications are to be submitted by selecting the "Apply Now" button below.

A satisfactory National Police Check (no older than 12 months) must be provided prior to commencement at BRHS.  

For more information on Bairnsdale Regional Health Service please visit

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