About us

Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and administrative functions of Victoria's courts and tribunal, Judicial College and Judicial Commission. Collectively, Victoria's Supreme, County, Magistrates', Children's, and Coroners courts, the Victorian Civil and Administrative Tribunal (VCAT), the Judicial College of Victoria, the Judicial Commission of Victoria, and Court Services Victoria (CSV) are referred to as the ‘Courts Group'.

Our people enable the Courts Group to deliver on each jurisdictions own strategic priorities while also pursuing strategic opportunities that are interconnected and deliver benefits more broadly.

The Magistrates' Court of Victoria (MCV) is the first level of the Victorian court system and is a jurisdiction within the Court Services Victoria. It has a long history of providing justice for the people of Victoria in metropolitan and regional courts across the state. The Court determines in excess of 300,000 cases per annum at 51 locations, equating to approximately 90 percent of all cases that come before Victorian courts each year. The Court aims to be an innovative, accessible, and responsive court that provides quality services to the Victorian community.

About the role

In this pivotal role, you will have oversight across a range of activities and projects within the Division, and provide administrative support to the Court Practice & Services leadership teams and governance committees, including the preparation of documents, presentations, briefings and speaking notes. The Divisional Coordinator will play a key role in continuous improvement initiatives and stakeholder relationships and ensure the smooth coordination of business-as-usual processes within the divisions and across MCV more broadly.

Other key responsibilities (but not limited to):

• Develop and maintain effective professional working relationships with key internal and external stakeholders, ensuring consistent and appropriate information is shared in a timely and professional manner

• Represent MCV at facilities meetings and other relevant meetings or workshops

• Support the drafting and preparation of a range of confidential and complex documents including internal and external briefs, speaking notes forms, reports, presentations and submissions

What's in it for you

• We care about your health and wellbeing and have partnered with Fitness Passport, an initiative that allows you to access significantly discounted fitness membership program

• A range of flexible working arrangements

• Peer Support Program designed to help create a safe and supportive workplace where colleagues look out for each other

• Koori staff network to enhance support for Koori staff and ensure that appropriate networks and services are readily available

• Ongoing professional development within a collaborative and supportive work environment

About you

• Analytical and conceptual skills and the ability to exercise judgement in dealing with complex, confidential, and sensitive matters with a high level of tact and discretion.

• High quality drafting experience for correspondence and documents.

• Demonstrated ability to engage with stakeholders effectively.

• Knowledge of practice, procedures and processes relevant to the Magistrates' Court is highly desirable.

How to apply

Click the ‘Apply Now' button, ensuring you include the following in your application:

• Resume

• A short cover letter

Other information

CSV is the employer of staff at Courts Group. CSV has a firm commitment through its Koori Employment Plan to increase participation of Aboriginal and Torres Strait Islander people across our workforce.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. Those from the LGBTQIA+ community, women, people of all ages, with disabilities, culturally and linguistically diverse people, and those who are neurodiverse, are encouraged to apply.

We aim to create a workforce that reflects the community in which we live.

If you require adjustments to the recruitment and selection process or require an alternative format to any of the application material, please don't hesitate to email the contact person listed in the advertisement.

As part of our commitment to a safe and respectful workplace, we conduct pre-employment checks, including but not limited to, reference checks, police checks and misconduct screening. These checks are handled confidentially and with care and are a standard part of our hiring process to ensure the right fit for both our candidates and the organisation.