Executive Office Coordinator

The Department of Economic Development, Jobs, Transport and Resources (DEDJTR) is the Victorian Government’s lead agency for creating the conditions to sustainably develop the Victorian economy and grow employment. Our role is to increase jobs, investment, exports and opportunities; stimulate innovation, competitiveness, and confidence; and support sustainability.

The Department is committed to building a culture where we say 'yes' to flexible work arrangements, and support ways of working that help employees balance work and home life. The Department is an equal opportunity employer and welcomes applicants from a diverse range of backgrounds.

The Department strongly encourages applications from Aboriginal and Torres Strait Islander people.

The Department offers reasonable adjustments for applicants with disabilities on request.
Job Details
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Department: Department of Economic Development, Jobs, Transport and Resources
Work Type: Ongoing - Flexible
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Negotiable
Reference: VG/CS019660
Closing Date: 28-Mar-2017
Salary Range: $63,629 - $77,259
Job Duration: N/A
Attachments: 019660_Executive Office Coordinator_VPS3_OoLDS_PD March 2017.doc (Word, 175KB)
Job Specification

Contact: Sandra Harvie
(03) 8392 5910

Position Details

Executive Office Coordinator

  • $63,629 - $77,259 (plus superannuation)
  • Ongoing 
  • Usual hours of work: Full Time (flexibility may be available)
  • Usual work location: 1 Spring Street, Melbourne (flexibility may be available)

The position of Executive Office Coordinator forms a part of the Office of the Lead Deputy Secretary, Corporate Services.

Corporate Services actively supports Ministers and DEDJTR portfolio groups to create the conditions for sustainable economic development and employment growth. The Group works collaboratively to deliver integrated and operational functions across the department, leading the development of governance, people, culture, systems and capability. Corporate Services deliver service excellence through collaboration with DEDJTR partners, stakeholders and clients.

The Executive Office Coordinator provides high level administrative support for the Office of the Lead Deputy Secretary and assists in the day-to-day management of the office. The role provides support in the delivery of whole-of-group projects and activities, and manages business administrative systems. Key focus of the role is managing office workflows efficiently, and ensuring timely follow up with relevant stakeholders.

Reporting to the Office Manager, the position requires you to have demonstrated experience in providing administrative and executive support to senior management in a demanding and sensitive work environment, excellent relationship building skills and well developed communication skills. Working in a small team, this position is ideally suited to someone with strong organisational and people skills and attention to detail.

The successful applicant will work effectively as a member of a team, enjoy flexible working arrangements and undertake a wide variety of work across the division.

For a confidential discussion, please call Sandra Harvie, Office Manager on (03) 8392 5910.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.

For further information on the position, please see the attached position description.  To apply, please click the ‘Apply Now’ button below.  All applications must address the Key Selection Criteria outlined in the position description.

Applications close at midnight on 28 March 2017 and must address the Key Selection Criteria outlined in the Position Description.


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