Executive Support

This is an exciting ground up high-profile greenfield project. Be involved from the very start in this fast paced, complex government initiative.

These roles will actively support executive level officers and business units to deliver on key business objectives by liaising with key stakeholders, generating a range of correspondence, briefings, reports, presentations and metrics, monitoring and evaluating systems, undertaking research, providing project management administration and maintaining effective records management.
Job Details
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Department: Cladding Safety Victoria
Work Type: Ongoing - flexible
Job Function: Administration / Secretarial
Classification: VPSG3.1
Work Location: Melbourne - CBD
Reference: VG/CSV/C0035
Closing Date: 24-Nov-2019
Salary Range: $68,884 - $76,263
Job Duration: N/A
Attachments: C0035 & C0049 CSV PD Executive Support.pdf (PDF, 158KB)
Job Specification

Contact: CSV HR

Position Details


For further details please refer to the Position Description.

  • Provide high-level, timely and confidential administrative support to three Directors, acting as a first point of contact and triage to address and provide guidance on a broad range of stakeholder queries and correspondence.
  • Provide strong project administration support, sourcing information from a range of stakeholders and subject matter experts, procuring and coordinating resources, contributing to project briefs and key documentation and reporting on project milestones.
  • Review operating policies, processes, workflow, expenditure, systems and controls linked to the broader business support function in order to find efficiencies, escalate identified risk or non-compliance and recommend opportunities for continuous improvement.
  • Coordinate knowledge and information management across divisional meetings, including managing minutes and action items, assisting to monitor and report on business and corporate planning activities.

Key Selection Criteria 

To be successful in this position, you will need to demonstrate:

  • High level experience in the provision of administrative support, within a corporate or government environment, with demonstrated ability to align an administrative function to divisional goals and objectives.
  • Demonstrated self-management skills, with the ability to prioritise tasks, maintain stakeholder engagement and consistently deliver in deadline-driven environment.
  • Excellent written and oral communication and stakeholder management skills including the ability to prepare clear, concise and accurate documentation (including correspondence, reports and presentations) and effectively liaise with a range of stakeholders.
  • Well-developed conceptual and problem solving skills, with the ability to identify, source and fill gaps in information and take responsibility for recommending and implementing effective interventions and solutions.

Salary Details

A base salary in the Grade 3.1 range of $68,884 - $76,263 plus 9.5% super.

Why work for Cladding Safety Victoria?

Victoria is the only state or territory in Australia that has taken decisive action to find and fix dangerous combustible cladding to ensure the safety of building occupants. Victoria has developed a robust audit and risk methodology, now used across the country to understand the combustible cladding risk exposure to communities.

The purpose of CSV is to further enhance this methodology by supporting Victorian apartment owners to make their buildings safe and compliant. Initially a selection of buildings will be part of a pilot program of rectification which will inform expansion of the program to other buildings over time.

Application Process

To start your application, click ‘Apply Now'.

Please upload a current detailed resume and a cover letter briefly outlining your experience against only the key selection criteria detailed above.

Please note:

Only electronic applications submitted via careers.vic.gov.au will be accepted.

Prior to offer, you will have to provide evidence of your right to work in Australia (e.g. citizenship or residency documents, or a valid Australian working visa) and proof of any qualifications relevant to the role.  You will also be required to undertake a National Police Check.

Applications close at  11:59 pm on SUNDAY 24 NOVEMBER 2019.

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