Senior Records Officer

The Department of Justice and Regulation delivers high quality services to Victorians and supports a safe, just, innovative and thriving Victoria.

We provide professional, value for money services that are driven by our values: working together, making it happen, respecting other people, serving the community and acting with integrity.

Through our commitment to diversity and equality, we are actively engaged in promoting and maintaining a safe and inclusive work environment where all employees are respected, valued and supported.

Our employees are key to our success, and bring new and creative responses to issues and challenges we face in our work and the delivery of quality services to the Victorian community. We proactively seek to employ people of any gender, age, religion, sexual orientation, with a disability, and varied cultural backgrounds. In addition, we have a firm commitment to increase participation of Aboriginal and/or Torres Strait Islander people across our workforce.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

Working flexibly is considered business as usual at the Department of Justice and Regulation. All requests for flexible working arrangements will be considered in line with operational requirements.

Department policy stipulates that salary upon commencement is paid at the base of the salary range for the relevant grade. Any above base requests require sign off by an executive delegate and will be by exception only or where required to match the current salary of Victorian Public Service staff transferring at level.

If you require a copy of this advertisement or any attached documentation in an accessible format, such as large print, please email

If a career that can give you the opportunity to contribute to a safe and just Victoria appeals to you, we look forward to receiving your application.
Job Details
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Department: Department of Justice and Regulation
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/_CV0425A
Closing Date: 29-Oct-2017
Salary Range: $79,955 - $90,716
Job Duration: N/A
Attachments: Position Description CV0425 Senior Records Officer.doc (Word, 860KB)
Job Specification

Applying for a position at DJR.pdf (PDF, 160KB)

Contact: Matthew Pearce on 0429 882 364

Position Details

  • A leadership role – utilise your ability to apply legislative processes and policies
  • Ongoing, full-time
  • VPS4 ($79,955 – $90,716) plus superannuation

An exciting opportunity exists for a Senior Records Officer on an ongoing basis in Corrections Victoria.

Corrections Victoria is responsible for the direction, management and operation of Victoria's corrections system, which incorporates prisons and Community Correctional Services. As a service agency within the Department of Justice and Regulation, Corrections Victoria develops and implements policies, programs and services that ensure the safe and secure containment of prisoners and seek to rehabilitate offenders by addressing underlying causes of offending behaviour. In doing so, Corrections Victoria delivers a safe and secure corrections system that actively engages offenders and the community to promote positive behaviour change.

Sentence Calculation and Warrant Administration (SCWA), a unit within the Sentence Management Division, is responsible for the recording and management of warrants, the correct calculation of sentences and for supporting the Corrections Victoria's task of producing individuals to Courts in a timely manner. 

Reporting to the Deputy Manager, SCWA, the Senior Records Officer is responsible and accountable for conducting and leading staff in the activities of sentence calculation, administration of the reception and discharge requirements, processing of gaol orders and ensuring the overall function of SCWA is maintained in an effective and efficient manner. The Senior Records Officer is responsible for providing direct line management to a small team.

SCWA operates shifts on a roster basis, with coverage from 7am to 7pm, Monday to Friday, and 9am to 5pm on Saturday. This role requires shift work rostered within these hours, noting that staff are rostered for Saturday shifts approximately every third weekend. The employee will also be required for regular on-call duties, approximately every sixth week.

As our ideal candidate, an ability to interpret and apply legislative processes and policies in an operational environment will be critical, as well as strong relationship building skills and proven ability to provide advice to senior stakeholders across the department. Demonstrated expertise managing a team and preparing high level written materials will also be highly regarded.

For more information on the accountabilities and key selection criteria for the role, please refer to the position description attached.

Applications close on Sunday 29 October 2017.

How to apply

Please click the Apply button at the bottom of this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

Please note:  When submitting your application online, there will be questions pertaining to a number of the position's Key Selection Criteria to which you are required to respond.

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