Administration Officer

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Various
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - CBD
Reference: VG/CV0490/4692JAN23
Closing Date: 07-Feb-2023
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: Position Description - Administration Officer (VPS2) - January 2023.pdf (PDF, 222KB)
Job Specification

Contact: Akram Shehab on 0468 927 279
Akram.Shehab@Justice.vic.gov.au

Position Details

  • 2 x Great opportunities to join Forensic Intervention Services
  • Make a positive difference in keeping our community safe
  • Attractive salary between $55,439 – 71,194 + superannuation

This is currently one ongoing, and one fixed-term (12-months) opportunity to join Forensic Intervention Services as an Administration Officer, Support Services.

 

What does the Forensic Intervention Services team do?

As a division of Corrections Victoria, Forensic Intervention Services is a specialist program area that provides service users in custody and in the community with evidence-based screening, assessment, and offence-specific intervention services to support their rehabilitation. In doing so, Forensic Intervention Services is a critical component of the department's strategy to reduce reoffending and contribute to community safety.

 

What will the Administration Officer, do?

The Support Services area manages the day-to-day operations of Forensic Intervention Services, and provides a range of corporate services, including the human resources and recruitment activities of the business unit; coordination of the financial processing and budget functions; coordination of all business correspondence; supervision of the administration functions and physical facilities and resources.

The Administration Officer, Support Services, is required to provide general administrative support to the applicable service area, through activities such as file management, reception duties, data entry and using and maintaining standard office equipment and software. The Administration Officer, Support Services may also be required to undertake secretariat duties to support the business unit, including generating meeting agendas and minute taking. The role involves some contact with service users.

What skills should the Administration Officer, Support Services, have?

As our ideal candidate, you will have the ability to develop and maintain effective and productive working relationships with stakeholders, colleagues, and external providers.

You will possess well developed customer service skills, including the ability to appropriately manage and respond to incoming telephone calls, service users, visitors, and enquiries.  You will also have experience in providing secretariate support, such as minute taking and related tasks, across the business unit were required.

Experience in using government systems and Microsoft Office suite is highly desirable.

 

What's in it for you?

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work to the vision of a safe, just, innovative and thriving Victoria.

There are many advantages in working for the department, including:

  • Job stability - Ongoing position as a member of the Victorian Public Service (VPS)
  • A fair salary– enjoy great work conditions and salary sacrificing options.
  • Transparent performance framework– approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
  • Generous leave entitlements– provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate, and sick leave.
  • Employee Assistance Program support– you are encouraged to use this short-term, confidential counselling service if you're experiencing emotional stress, relationship problems, conflict with others or personal issues. It is also available for financial counselling and retirement planning.

To learn more about the type of skills you will need to thrive in this role, please read the position description.

If you have any queries, please call Akram Shehab on 0468 927 279 or email akram.shehab@justice.vic.gov.au.

We want to make sure all Victorians feel represented by the department's work. One of the ways do this is by recruiting a diverse workforce – we welcome people of any gender, age, religion, sexual orientation, disability and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.

We're proud of our individual differences. We're proud of the many languages we speak and the stories we can share with each other. We hope you will share your story too.

 

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

The Department of Justice and Community Safety is continually working towards increasing our Aboriginal and Torres Strait Islander (Aboriginal) workforce. The Aboriginal Employment Team aims to attract, recruit and retain Aboriginal staff across all our roles. This support includes a culturally appropriate attraction and recruitment process. To learn more, email aboriginal.employment@justice.vic.gov.au

If this sounds like a compelling job that you believe your skills would be a great match for, please APPLY NOW.

 

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

FOR INTERNAL VPS EMPLOYEES:

  • For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
  • For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.

 

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

  • COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  • Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.


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