Business Support Officer

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/D01100
Closing Date: 05-Oct-2022
Salary Range: $72,751 - $88,336
Job Duration: until 01/08/2023
Attachments: D01100 - Position Description - VPS 3 Business Support Officer SDRCWS - 2022.pdf (PDF, 229KB)
Job Specification

Contact: Maria Petrova on 0432 083 191
maria.petrova@justice.vic.gov.au

Position Details

  • Utilise your well developed organisation and time management skills
  • VPSG 3 Classification salary range ($72,751 - $88,336) plus superannuation
  • Fixed term full time opportunity available.

About Us

The SDRCWS group is responsible for coordinating the justice and social service systems to ensure they work effectively together and account for the specific needs of the community. This includes driving reforms in family violence, mental health, the National Disability Insurance Scheme and workplace safety. The group is also responsible for a whole-of-department strategic approach to stakeholder partnerships and the delivery of our inclusion and intersectionality agenda, and the Strategic Communication Branch which provides a professional in-house communication service to promote and protect the department's reputation by developing and delivering key messages through appropriate channels.

About the Role

The Business Support Officer will provide administrative, corporate and business support in the Office of the Deputy Secretary (ODS).  This includes the management of correspondence, leading corporate and business support projects and various internal financial, human resources, and data and performance reporting processes.

This role operates within a complex and dynamic environment that requires the capacity to exercise sound judgement, work collaboratively with stakeholders and deliver effective and timely actions. Information and record management, monitoring and reporting will also be a focus of this role. 

Key responsibilities of the role include but are not limited to:

  • Support the effective operations and functions of the ODS ensuring business needs are met and high-quality administrative services are provided.
  • Provide general support services, including human resources, finance and office management activities to ensure effective functioning of the ODS.
  • Provide administrative support to the high level senior executive office, including diary and meeting management, email and travel arrangements.
  • Assess and prioritise a high volume of briefs and correspondence and take appropriate follow up action.  
  • Proofread and process briefs and correspondence in an accurate and timely manner.

About You

As our ideal candidate, you will possess:

  • Sound knowledge of Victorian government administrative processes.
  • Experience in the provision of corporate support services to senior management.
  • Developed organisational skills with the capacity to meet timelines, attention to detail, cooperative working approach within a team environment and able to balance competing priorities.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.  

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19.  

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of all doses of a COVID-19 vaccine required by the department (from time to time). 

Acceptable evidence includes: 

  1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account) 

  1. Your immunisation history statement (available via your myGov account) 

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.  


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