Executive Coordinator
We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.
The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.
For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers
We’re proud of the important work we do across Victoria. Want to be part of it?
| |
| Department: | Department of Justice and Community Safety |
| Work Type: | Ongoing - full time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG4 |
| Work Location: | Melbourne - CBD |
| Reference: | VG/D02920JUNE2025 |
| Closing Date: | 13-Jul-2025 |
| Salary Range: | $97,955 - $111,142 |
| Job Duration: | N/A |
| Attachments: | D02920 - Position Description - Executive Coordinator - Office of the Deputy Secretary PRVC - June 2025.pdf (PDF, 197KB) |
| Contact: | Mara Gatt - 0427 098 760 mara.c.gatt@justice.vic.gov.au |
Position Details
- Provide comprehensive administrative and executive support to the Deputy Secretary, Police, Racing, Victims and Coordination (PRVC)
- Provide high level support and coordination within a complex environment and contributes to initiatives as required, including corporate and business support projects
- Coordinate written correspondence and departmental briefings through the Office of the Deputy Secretary, and PRVC Business Units, Offices of the Associate Secretary and the Secretary, and Ministerial offices
- Coordinate PRVC responses to corporate reporting and Freedom of Information (FOI) requests
- VPS4 salary: $97,955 to $111,142 plus superannuation
About the Business Units
The Police, Racing, Victims and Coordination (PRVC) group is responsible for promoting community safety and wellbeing through public policy, governance and legislative advice and reform across several critical justice priority areas. PRVC is also responsible for providing key support to our Justice Ministers for Cabinet and Cabinet Committees. PRVC comprises four business units, including the Office of Racing, Ministerial Services, Policy Reform and Programs, Police and Community Safety, and Victim Services, Support and Reform.
About the Role
The Executive Coordinator leads the provision of high-quality executive, administrative, corporate, and business support services to the Office of the Deputy Secretary, PRVC. This includes the management of correspondence, leading corporate and business support projects and various internal financial, human resources, and data and performance reporting processes. The role requires superior capability in administrative and coordination functions, including coordinating and assisting with briefings and correspondence and the ability to provide advice and engage and communicate well with stakeholders.
About You
As our ideal candidate, you will also have:
- Proven experience in providing executive support to senior executives within a large organisation and with limited supervision in a sensitive and fast-paced environment.
- Sound knowledge of the processes, policies and procedures within government and understanding of public sector accountability.
- Demonstrated experience in providing quality assurance for briefs, letters, and emails using clear, concise and grammatically correct language.
- Highly developed interpersonal skills and ability to work well and effectively with people across the department and VPS.
- Strong service excellence skills, with an ability to make clients and their needs a primary focus for maintaining satisfaction.
Even if you do not meet all the key selection criteria, we still encourage you to apply.
Qualifications
A qualification in administration or a similar discipline is desirable but not mandatory.
How to Apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
