About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

An exciting opportunity exists to join new Strategy and Secondary School Reform Group in a key role supporting the two Directors in the VDSS and PMC teams in the Senior Secondary Pathways Reform Taskforce.

From December 2024 the new Strategy and Secondary School Reform group will strengthen and expand our existing senior secondary reforms to include the early years of secondary school while continuing a clear focus on intergovernmental relations, performance and evidence, and Education State strategy.

Within this new group, the Senior Secondary Pathways Reform Taskforce (SSPRT) was established in 2021 to lead a generational reform agenda in response to the 2020 Review into Vocational and Applied Learning Pathways in Senior Secondary Schooling. These reforms collectively support all Victorian secondary students to pursue high-quality and valued vocational pathways aligned to their strengths and interests and to finish schooling with the skills and capabilities they need for success in further education, training, work, and life.

The SSPRT includes 14 high performing and highly interdependent teams within four branches led by an Assistant Deputy Secretary.

About the Role

The Executive Assistant provides Executive support to two SSPRT Directors (VDSS and PM&C) with quality administration support including:

• calendar management including: meeting set up/reschedules o meeting room bookings and event and meeting coordination as required

• agenda management, including for internal meetings as well as regular engagements with key partners and stakeholders

• support in the coordination of incoming and outgoing work and provide quality assurance of briefings meeting papers, correspondence and other key documents, and records management

• support for local corporate service functions (invoicing, purchasing, staffing requests, records management and induction support, network and security access and IT equipment requests for new starters and contractors, asset and facilities matters) and liaising with corporate service experts and the SSPRT Operations team as required

• coordinate travel accommodation and flights via CTM (including obtaining quote for approval, making booking and onforwarding invoices for processing).

• liaise with the offices of the Ministers, the Secretary, Deputy Secretaries, other and key internal stakeholders

• build and maintain positive and professional stakeholder relationships and contribute to a divisional culture based on DE's values. 

Attributes

Desirable Qualifications and Experience

Experience in a government environment is desirable

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Rebecca Stasinis via email at rebecca.stasinis@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 22/04/2025